R2026-168 Resolution Approving Bid with Henson Robinson Company for Boiler Pump Replacement at 130 North Franklin Street

Home Browse Search

ECONOMIC & COMMUNITY DEVELOPMENT DEPARTMENT COUNCIL MEMO NO. 2026- September 8, 2026 TO: Honorable Mayor Julie Moore Wolfe and City Council FROM: Melissa Hon, City Manager ShamRA Robinson, Deputy City Manager Lacie Elzy, Economic & Community Development Director SUBJECT: Resolution Approving Bid with Henson Robinson Company for Boiler Pump Replacement at 130 North Franklin Street. RECOMMENDATION: City staff recommends that City Council approve the attached Resolution accepting the bid from Henson Robinson Company for boiler pump replacement work at the Decatur Public Library, located at 130 N. Franklin St. and authorizing the issuance of a purchase order. BACKGROUND: The City Council previously approved Resolution R2024-232 authorizing the replacement of the chiller at the Decatur Public Library. Replacing the boiler pump will help ensure the continued integrity and reliability of the building's mechanical system while protecting the City's previous investment in the facility. City staff prepared bid specifications and solicited bids for the required boiler pump replacement. Henson Robinson Company submitted the lowest responsive and responsible bid and is recommended to complete the project. Henson Robinson Company submitted a base bid of$82,553. Staff recommends including a 15% project contingency of$12,383 for potential unforeseen conditions,resulting in a total not-to- exceed amount of$94,936. The contingency will be used only if necessary. POTENTIAL OBJECTIONS: None anticipated. STAFF REFERENCE: Should the City Council have any questions, they may contact Lacie Elzy, at 217-542-3559 or Lelzy@decaturil.gov BUDGET/TIME IMPLICATIONS: Funding for this project is available within the previously authorized budget. Approval of this budget will allow this project to commence prior to the end of the year.