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7. CONFLICT OF INTEREST REQUIREMENTS <br /> This engagement requires independent advocacy for the City's interests in a federal regulatory <br /> proceeding. The City places a high priority on conflict-free representation. All proposers must: <br /> • Disclose any current contracts,recent engagements within the past three years,or ongoing relationships with <br /> Union Pacific,Norfolk Southern,or entities affiliated with or controlled by either railroad <br /> • Disclose any relationship that could limit the firm's ability to advocate effectively for the City's interests in <br /> STB filings or mitigation negotiations <br /> • Apply the same disclosure requirement to all proposed subconsultants and certify that subconsultant <br /> screening has been completed <br /> • Commit to notifying the City immediately if a conflict arises during the engagement <br /> The City does not automatically disqualify firms with prior railroad work. However, the evaluation <br /> committee will determine whether any disclosed relationship is disqualifying based on its potential to <br /> compromise independent advocacy for Decatur's interests. <br /> 8. CONTRACT TERMS AND CONDITIONS <br /> • Fixed-fee contract with milestone-based payments tied to deliverable acceptance <br /> • All work products,data,analyses,maps,and reports produced under this contract are the exclusive property <br /> of the City of Decatur <br /> • The prime firm may not use City-provided data or work products for any purpose other than this engagement <br /> without prior written consent of the City <br /> • The contract will include a confidentiality provision covering non-public City information,STB strategy,and <br /> any materials produced under the STB protective order in Docket No. FD 36873 <br /> • The prime firm is responsible for all subconsultant payments;the City will not make payments directly to <br /> subconsultants <br /> • The bid is to be filled out entirely, signed and the entire document sealed in an envelope with the bid number <br /> and title on the outside and mailed or delivered in person to the Purchasing Division on or before the <br /> specified time. <br /> For more information concerning this bid please contact: <br /> City of Decatur <br /> #1 Gary K. Anderson Plaza <br /> Decatur, Illinois 62523-1196 <br /> srobinson@decaturil.gov <br /> • The City reserves the right to terminate the contract for convenience with five days'notice and payment for <br /> work satisfactorily completed to date <br /> 20 <br />