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' OF'DFC' <br /> A <br /> C <br /> V M <br /> CITY OF DECATUR ILLINOIS <br /> ■� #1 GARY K. ANDERSON PLAZA DECATUR, ILLINOIS 62523-1196 <br /> ' INO�S <br /> ' Projects: Miscellaneous Sanitary & Storm Sewer (C.P. 2015-09) <br /> Annual Water Main Replacement (C.P. 2015-10) <br /> ' Date: June 5,2015; 10:00 a.m. <br /> Location: Public Works Conference Room <br /> #I Gary K. Anderson Plaza <br /> Meeting Attendees: <br /> ' Ci: Matt Newell, David Horn Jerry Stevens <br /> Contractors: <br /> Burdick Plumbing& Heating Jeff Burdick, Jared Burdick <br /> ' Entler Excavating Company Inc. Stuart Entler <br /> Pre-bid Meeting Minutes <br /> ' Matt Newell reviewed the minority participation goals for the subject public works contracts (City Code— <br /> Chapter 28, Article 10). The meeting was held in part to discuss the contract requirements for completion of the <br /> ' Minority Business Enterprises (MBE)portions of the contracts and how to employ good faith efforts in meeting <br /> the goals. <br /> ' Newell read to those in attendance the material within Section 10-1. Polic : and the Illinois Business Enterprise <br /> for Minorities, Females and Persons with Disabilities Act, 30 ILCS 575/2 of the handout provided to all <br /> attendees. Discussion followed: <br /> ' 1. The definition used by the City of Decatur that a"minority person" is (a) American Indian or Alaska <br /> Native, (b)Asian, (c) Black or African American, (d)Hispanic or Latino, or (e)Native Hawaiian or <br /> ' other Pacific Islander is very limiting and difficult to attain given the limited pool of qualified minority <br /> contractors in the area. IDOT allows all disadvantaged groups to be used to meet the stated goals. <br /> Discussion: It was pointed out that the action of the City Council was strictly addressing minority <br /> ' goals. <br /> 2. Procedure for submitting the correct documentation for bidding contracts. <br /> Discussion: It is necessary to show all efforts to obtain minority business participation for <br /> subcontracting opportunities. If bids are received, provide the bids and show that you are taking the <br /> lowest responsible bidder who may or may not be a MBE. <br /> 3. Can suppliers be included in the MBE fulfillment goal? <br /> Discussion: Yes, using a minority supplier will serve toward meeting the 10% dollar amount being <br /> performed by MBEs. <br /> ' America's Agribusiness Center <br />