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Public Works Memorandum <br /> No. 2015—24 <br /> DATE: June 8,2015 <br /> TO: Honorable Mayor McElroy and City Council Members <br /> FROM: Tim Gleason, City Manager <br /> Richard G. Marley, Public Works Director <br /> Deborah M. Perry, Purchasing Supervisor <br /> SUBJECT: Resolution Accepting the Bid of Jackson Ford,Decatur, IL, for the Purchase <br /> of Ten (10) Ford 2016, Police Interceptor Mid Size Utility Vehicles <br /> SUMMARY RECOMMENDATION: Staff recommends awarding a contract in the amount of <br /> $268,686.00 to Jackson Ford, Decatur, IL, to furnish ten(10) Ford 2016, Police Interceptor <br /> Utility vehicles. <br /> BACKGROUND: The Police Department is replacing eight (8) Police Chevrolet Impalas and <br /> two (2) Chevrolet Tahoe's with Ford Interceptor Utility vehicles, due to the age and <br /> mileage/hours. The normal life expectancy is two (2) years. The current Police Chevrolet <br /> Impala's and Chevrolet Tahoe's are 2004, 2005, 2008, 2009, 2010, 2011 and 2012 vehicles and <br /> have an average of 93,500 miles. The replacement vehicles are estimated to be delivered in 180 <br /> days or less. <br /> OTHER BIDDERS: Eight(8) bid proposals were sent out with three (3) bids returned. <br /> Bob Ridings of Taylorville, bid $274,350.00 and Landmark Ford of Springfield, bid <br /> $277,640.00. Purchasing the vehicles from Jackson Ford at a cost of$268,686.00 is the low bid <br /> and considered to be in the best interest of the City as a whole, and is recommended. <br /> DISPOSAL OF REPLACED UNIT: The ten(10) units being replaced will be sold utilizing <br /> an auction service that specializes in disposing of used government equipment. <br /> POTENTIAL OBJECTIONS: There are no known objections to this request. <br /> INPUT FROM OTHER SOURCES: Police Department requested the vehicle. Fleet <br /> Maintenance wrote the bid specifications based on Police Department requirements. <br /> STAFF REFERENCE: Richard G. Marley, Public Works Director, Rennie A. Young, Fleet <br /> Supervisor, and Brad L. Sweeney, Chief of Police. Richard G. Marley will be in attendance at <br /> the City Council meeting to answer any questions of the Council on this item. <br /> This memorandum was prepared by Rennie A. Young, Fleet Supervisor. <br /> BUDGET IMPLICATIONS: Funding for the expenditure is available in the FY2015 Budget. <br /> Attachments: 1 <br /> Page 1 <br />