R2015-60 WEED REMOVAL CONTRACT James Gahwiler

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Legal Department Memorandum No. 2015-5 May 18, 2015 TO: Honorable Mayor Michael T. McElroy and City Council FROM: Tim Gleason, City Manager Wendy Morthland, Corporation Counsel Susan Kretsinger, Neighborhood Inspections Administrator SUBJECT: Weed Removal Contracts RECOMMENDATION: An item on the agenda for the meeting of May 18, 2015 is a resolution authorizing action regarding Weed Removal Contracts. City staff recommends approval. BACKGROUND: This is the first year the City has solicited bids to hire individual contractors to mow lots owned by the Macon County Trustee at various locations throughout the community. The City of Decatur accepted bids for removal of grass and weeds from lots owned by the Macon County Trustee that have failed to comply with Chapter 48 Section 8 of the City Code of Decatur. The City is divided into 21 Districts with each District ranging from 15 to 60 lots. Bid Specifications and Scope of Work are: The Contractor shall provide all labor, tools and equipment to cut weeds and grass from Macon County Trustee owned lots (a lot is defined as having one Macon County tax identification number and specified in the official legal description, no other description is acceptable) in the City of Decatur. The Contractor will accept the responsibility of cutting weeds and grass from vacant properties with weeds and grass cut to a height of less than three (3) inches and bushes and trees less than one (1) inch in diameter cut and removed. The contract period shall be from the date of award through December 31, 2016. The City of Decatur will issue a work order on each job assignment describing the work to be performed. The work order must be picked up within 24 hours after notification and completed within ten (10) days after receipt. If, after ten (10) days, the work order has not been completed, the work order will be withdrawn and reissued to another mowing contractor. Failure to perform within ten (10) days may be considered a default. The Contractor will be paid for each work order completed on an individual lot. The Contractor shall not complete the work if it does not match the description on the work order. The completed work orders shall be returned to the Neighborhood Services Department.