R2015-07 ACCEPTING QUOTE & APPROVING EXPENDITURE OF FUNDS CDS Office Technologies

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MANAGEMENT SERVICES DEPARTMENT Management Information Services Division MEMORANDUM 2015-01 January 14, 2015 MEMO TO: Honorable Mayor and City Council Members FROM: Gregg D. Zientara, Interim City Manager Gerard J. Bauer, Assistant City Manager for Administration Randy G. Aldrich, Manager, MIS Division SUBJECT: Mobile Laptops for Neighborhood Inspections Division SUMMARY RECOMMENDATION: Staff recommends that City Council approve the attached resolution, authorizing the purchase of six (6) Panasonic Toughbook 31s and accessories for the Neighborhood Service Officers (NSOs), per the attached CDS Office Technologies quote of$27,404. BACKGROUND: The mobile laptops currently used by the NSOs to access the Code Enforcement application in the field were purchased in 2006 for the Police Department, and were repurposed for the NSOs when the City implemented the mobile code enforcement application this past year. The current laptops do not have built in cellular data access and require data modems to access the critical application. The proposed purchase of ruggedized Panasonic Toughbook 31s will enhance the ability of the NSOs to use the application in performing their duties. In addition, the built in cellular access will allow for the elimination of a weak standalone component of the current set up that fails frequently. The purchase is through an Illinois state contract that CDS Office Technologies holds. POTENTIAL OBJECTORS: None anticipated. INPUT FROM OTHER SOURCES: None. STAFF REFERENCE: Gerard J. Bauer, Assistant City Manager(424-2801), and Randy Aldrich, MIS Manager (450-2239), will be in attendance at the Council meeting to field any potential questions on this item. BUDGET/TIME IMPLICATIONS: The $27,404 will be paid from the MIS capital expense line item and is provided for in the approved Fiscal Year 2015 budget. 2 Attachments