R2015-01 ACCEPTING THE BID Jackson Ford, Inc.

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� s Public Works Memorandum No. 2015—01 DATE: January 12, 2015 TO: Honorable Mayor McElroy and City Council Members FROM: Gregg D. Zientara, Interim City Manager Richard G. Marley, Public Works Director Deborah M. Perry, Purchasing Supervisor SUBJECT: Resolution Accepting the Bid of Jackson Ford, Decatur, IL, for the Purchase of Ten (10) Ford 2015, Police Interceptor Mid Size Utility Vehicles SUMMARY RECOMMENDATION: Staff recommends awarding a contract in the amount of $274,082.00 to Jackson Ford, Decatur, IL,to furnish ten(10) Ford 2015, Police Interceptor Utility vehicles. BACKGROUND: The Police Department is replacing ten (10) Police Chevrolet Impalas, due to the age and mileage/hours. The normal life expectancy is two (2) years. The current Police Chevrolet Impalas are 2009, 2010, and 2011 year vehicles and have an average of 109,500 miles. The replacement vehicles are estimated to be delivered in 150 days or less. The Decatur Police Department requested a vehicle with specific features: • Active all-wheel drive. Unlike standard 4-wheel drive systems, the active AWD constantly adjusts the torque sent to each wheel depending upon traction conditions which improves maneuverability during inclement weather and in pursuit situations. • Increased driver and passenger space. • Increased interior space for equipment and auxiliary storage. STATE BID: The State of Illinois Joint Purchasing Program("State Bid") has two options for police pursuit vehicles: 1. Chevrolet Caprice: $25,987, large sedan, rear wheel drive, available from Miles Chevrolet Nissan, Decatur, IL. Adding City specified equipment increases the price to $26,177. The Caprice is a rear-wheel drive vehicle and does not provide adequate interior space for drivers, passengers, equipment and auxiliary storage. 2. Ford Interceptor Utility: $25,820, utility vehicle with all wheel drive, available from Morrow Brothers Ford, Greenfield, IL. Adding City specified equipment increased the price to $26,940. (Greenfield is about 100 miles from Decatur and is located 28 miles south of Jacksonville, IL on Illinois Route 267.) The Ford Interceptor Utility vehicle on the State Bid with additional specified equipment meets the requirements of Decatur's Police Department. However, based on prior experience, a Page I 1