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Development Services Memorandum <br /> NO. 2014-31 <br /> DATE: November 10, 2014 <br /> TO: Honorable Mayor McElroy and City Council <br /> FROM: Ryan P. McCrady, City Manager <br /> Billy Tyus, Assistant City Manager for Development Services <br /> SUBJECT: Amendment to the Agreement with the State of Illinois for the Illinois <br /> Transportation Enhancement Program Corridors Project, Project TE-OOD7 <br /> (40), Job P-97-011-11 <br /> SUMMARY RECOMMENDATION: It is recommended that the City Council <br /> authorize an Amendment to the Agreement with the State of Illinois for the ITEP <br /> enhancement grant to extend the date of the obligation to February 2016. <br /> BACKGROUND: The State of Illinois announced that the City would be receiving a <br /> grant of up to $1 million in early 2010 as part of the Illinois Transportation Enhancement <br /> grant program to address the condition of local corridors. The grant provides an 80% <br /> reimbursement for certain costs intended to be used to improve the appearance of two of <br /> the City's primary entryways-U.S. 51 and U.S. Route 36/Eldorado Street- <br /> specifically through the addition of monuments, signage and landmarks. Originally, <br /> it had been our understanding based on discussions with some IDOT staff and <br /> railroad companies serving the area that work to improve overhead railroad <br /> structures would be performed and allowed as part of the grant.We have since <br /> learned through extended discussions with the railroads that this work will not be <br /> feasible due in part to newly discovered railroad restrictions. The Illinois Department <br /> of Transportation has been continuously willing to work with the city since that time in <br /> helping to adjust the scope of the project after determinations were made that the original <br /> concept for the project could no longer be realized. <br /> The obligation limits of Local Agency Agreements such as the agreement governing this <br /> grant are for a period of five years from the date of execution. Upon further review of the <br /> length of time it is currently taking to review projects, and provide adequate time, IDOT <br /> has requested that the City authorize changing the expiration date to February 28, 2016. <br /> POTENTIAL OBJECTION: There are no known objections to this resolution. <br /> INPUT FROM OTHER SOURCES: Illinois Department of Transportation <br /> STAFF REFERENCE: Billy Tyus, Assistant City Manager for Development Services <br /> can be reached at btyuskdecaturil. og_v or 217-424-2727 <br />