R2014-121 AMEND AGREEMENT WITH IDOT

Home Browse Search

0c)I q - I Z-1 Public Works Memorandum NO. 2014-50 DATE: September 24, 2014 TO: Honorable Mayor McElroy and City Council FROM: Ryan P. McCrady, City Manager Richard G. Marley, P.E., Public Works Director SUBJECT: Amendment to the Agreement with the State of Illinois for the Eldorado Street Enhancement Project City Project 2006-25, State Section 06-00625-00-SW SUMMARY RECOMMENDATION: It is recommended that the City Council authorize an Amendment to the Agreement with the State of Illinois for the Eldorado Street Enhancement project, to extend the date of obligation from April 12, 2015, to April 12, 2016. PRIOR COUNCIL ACTION: Appendix A provides a summary of the prior Council actions related to this item. BACKGROUND: Project Status and Schedule Construction on the Eldorado Streetscape Project began in 2009 and was substantially completed in late 2010 with Otto Baum Company, Inc. as the prime contractor. The estimated final project amount is $2,488,738.40 which is $146,858 below the$2,635,596 authorized for the project. The final project cost has not yet been finalized by the Illinois Department of Transportation (IDOT). The original Local Agency Agreement between the City and the State of Illinois was executed by IDOT on April 13, 2009. The obligation limits of Local Agency Agreements are for a period of 5 years from the date of execution for projects that exceed $1,000,000. The 5 year expiration date for this agreement was April 12, 2014. On May 5, 2014,the City Council authorized an amendment to extend the expiration date another year to April 12, 2015. Upon further review of the length of time it is currently taking to review projects, and provide adequate time, IDOT has requested that the City authorize changing the expiration date to April 12, 2016. POTENTIAL OBJECTION: There are no known objections to this resolution. INPUT FROM OTHER SOURCES: Illinois Department of Transportation Page I 1