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CAP-14-1034-ILL, Contract No. 4464
<br /> project line item (including, but not limited to, all engineering, material procurement, or
<br /> construction);
<br /> (c) The amount by which the expenditures exceed the budget for the project line item is
<br /> less than $10,000 or five percent of the approved budget of the project line item,
<br /> whichever is less;
<br /> (d) There are sufficient unspent funds in Contingencies which may be reallocated to the
<br /> budget of the project line item;
<br /> (e) The funds remaining in Contingencies after reallocation of the funds to the budget of
<br /> the project line item are sufficient, as determined by the Department, to provide for the
<br /> uncompleted portions of all project line items described in the Agreement; and
<br /> (f) The increased expenditure will not cause the allowable State Grant for the Project to
<br /> be exceeded.
<br /> However, in the event that it may be impractical to determine exact costs of indirect or service
<br /> functions, eligible costs will include such allowances for these costs as may be approved by
<br /> the Department.
<br /> D. Documentation of Project Costs-All costs charged to the Project, including any approved
<br /> services contributed by the Grantee or others, shall be supported by properly executed
<br /> payrolls, time records, invoices, contracts, or vouchers evidencing in detail the nature and
<br /> propriety of the charges, in form and content satisfactory to the Department.
<br /> E. Checks. Orders, and Vouchers -Any check or order drawn by the Grantee with respect to any
<br /> item which is or will be chargeable against the Project Account will be drawn only in
<br /> accordance with a properly signed voucher then on file in the office of the Grantee stating in
<br /> proper detail the purpose of which such check or order is drawn. All checks, payrolls, invoices,
<br /> contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to the
<br /> Project shall be clearly identified, readily accessible, and, to the extent feasible, kept separate
<br /> and apart from all other documents.
<br /> F. Record Retention-The Grantee shall maintain (and cause its contractors to maintain), for a
<br /> minimum of three(3)years after the completion of the Agreement(which shall occur after the
<br /> completion of settlement of audit findings), all books, records, and supporting documents to
<br /> verify the amounts, receipts, disbursements, recipients, and uses of all funds passing in
<br /> conjunction with the Agreement; the Agreement and all books, records, and supporting
<br /> documents related to the Agreement shall be available for review and audit by the Auditor
<br /> General or the Department(hereinafter"Auditing Parties"); and the Grantee agrees to
<br /> cooperate fully with any audit conducted by the Auditing Parties and to provide full access to all
<br /> relevant materials. Failure to maintain the books, records, and supporting documents required
<br /> by this section shall establish a presumption in favor of the Department for the recovery of any
<br /> funds paid by the Department under the Agreement for which adequate books, records, and
<br /> supporting documentation are not available to support their purported disbursement.
<br /> G. General Audit and Inspection -The Grantee shall permit, and shall require its contractors to
<br /> permit, the Department or any other State agency authorized to perform such audit and
<br /> inspection, to inspect all work, materials, payrolls, and other data and records, with regard to
<br /> the Project, and to audit the books records and accounts of the Grantee and its contractors
<br /> State Capital Grant
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