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cover the project. Upon formal approval of the loan by the IEPA, the City will issue a Notice to <br /> Proceed to the contractor. <br /> SCHEDULE: <br /> Bids opened by the City August 21, 2014 <br /> City Council receives and approves bids September 2, 2014 <br /> Notice of Intent to Award issued to contractors September 4, 2014 <br /> IEPA approves bids and authorizes final award September, 2014 <br /> The loan is authorized by the IEPA September, 2014 <br /> Notice of Award issued to contractor October 2014 <br /> Notice to Proceed is issued to the contractor October 2014 <br /> Project completion Spring 2015 <br /> BUDGET/TIME IMPLICATIONS: <br /> Budget Impact: Financing for this project will be through the Water Pollution Control Loan <br /> Program. Repayment of the loan will be funded by the Sewer Fund which is supported by sewer user <br /> fees. The recommended low bid amount is $2,071,661.25. The total project expenditure <br /> authorization includes up to 3%, or$62,149.84, for a total authorized expenditure of$2,133,811.09. <br /> Contractor Payment Process: On a monthly basis the Project Engineer and the contractor will <br /> agree on the work completed over the month and approve a payment estimate. Upon approving the <br /> pay estimate,the City forwards the estimate along with a payment request to the IEPA to cover the <br /> payment. The IEPA approves the request and issues the City a payment for the completed work. <br /> When the City receives the loan payment a check is then issued to the contractor. <br /> Staffing Impact: Staff time has been allocated in the budget for this project. The City Council has <br /> approved an agreement with BGM to provide direct project oversight for this work. <br /> POTENTIAL OBJECTIONS: There are no known objections to this resolution. <br /> INPUT FROM OTHER SOURCES: Bainbridge, Gee, Milanski &Associates, Inc., and Illinois <br /> Environmental Protection Agency <br /> STAFF REFERENCE: Richard Marley, Public Works Director, Matt Newell, City Engineer, and <br /> Mary Cave, Civil Engineer 1I. Richard Marley will be in attendance at the City Council meeting to <br /> answer any questions of the Council on this item. This memorandum was prepared by Mary Cave, <br /> P.E., Civil Engineer II. <br /> Attach: 3 <br /> Cc: Insituform Technologies USA, LLC <br /> Kenny Construction Company <br /> SAK Construction, LLC <br /> Ric-Man Construction, Inc. <br /> Bainbridge, Gee, Milanski &Associates, Inc. <br /> Page 13 <br />