R2014-47 APPROPRIATE ADDITIONAL MOTOR FUEL TAX FUNDS TO PAY PORTION OF CONSTRUCTION COST & ENGINEERING COSTS FOR FRANKLIN STREET STREETSCAPE PROJECT

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Public Works Memorandum NO. 2014-17 DATE: April 29, 2014 TO: Honorable Mayor McElroy and City Council FROM: Ryan P. McCrady, City Manager Richard G. Marley, P.E., Public Works Director SUBJECT: Amendment to the Agreement with the State of Illinois for the Franklin Street Portion of the City's Downtown Streetscape and Open Space Enhancement Program City Project 2010-25, Section 10-00025-00-SW SUMMARY RECOMMENDATION: It is recommended that the City Council adopt the attached Resolutions authorizing the Mayor to sign and the City Clerk to attest the following: 1. A Resolution appropriating an additional $90,000 in Motor Fuel Tax(MFT) Funds to pay the City's estimated share of the MFT eligible construction costs for a total MFT allocation of $700,000. The $700,000 allocation represents $669,041 in expected MFT eligible costs plus $30,959 to provide some contingency for the project. 2. A Resolution authorizing Amendment #1 to the Local Agency Agreement with the State of Illinois to utilize$1,548,301 in Federal funds (not to exceed $1,583,789) and $761,313 in City matching funds for the construction of the Franklin St. Streetscape Improvement Project. The total City outlay is $4,239 higher than proposed in the original agreement. The construction is being partially funded through the $1.9 million Illinois Transportation Enhancement Program (ITEP) grant the City received in 2010. PRIOR COUNCIL ACTION: Appendix A provides a summary of the prior Council actions related to this item. BACKGROUND: Franklin Street Streetscape and Open Space Enhancement On March 17, 2014, the City Council approved an agreement with the State of Illinois to use $1,467,317 in Federal funds along with$757,074 in City funds for the construction of the Franklin Street Streetscape improvements. The funds originally authorized were based on the engineer's estimate. Page I 1