R2014-28 AUTHORIZING EXECUTION OF PROFESSIONAL ENGINEERING SERVICES AGREEMENT

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Representative may provide the Consulting Engineer with previously prepared Technical Specifications which may be used as appropriate. The Consulting Engineer shall,to the maximum extent possible,follow the formats for Technical Specifications as provided by the City's Representative. 5. Document Presentation. Furnish paper copies and digital copies of the CICC in the number and format specified in Exhibit A, Scope of Services and present and review the CICC in person with the City as the City's Representative shall direct. The cost of document reproduction shall be considered to be a reimbursable expense and paid in accordance with Section V(C) of this Agreement. 6. Completion Time. The Final Drawings and Specifications shall be completed, submitted and approved by the City's Representative within the time period set forth in Exhibit C,Project Timeline. D. BIDDING PHASE. The Consulting Engineer shall, after written authorization to proceed with the Bidding Phase: 1. Assist in Bidding. Assist the City's Representative in obtaining bids for each separate City contract for construction, materials,equipment and services for the Project. 2. Advise Regarding Contractors and Subcontractors. Consult with and advise the City's Representative as to the acceptability of subcontractors and other persons and organizations proposed by the City's Contractors, ("Contractors"),for those portions of the services as to which such acceptability is required by the bidding documents. 3. Consult Regarding Substitutes. Consult with and advise the City's Representative as to the acceptability of substitute materials and equipment proposed by the Contractors when substitution prior to the award of contracts is allowed by the bidding documents. 4. Distribute Plans and Contract Documents to Bidders. Reproduce sufficient copies of the plans and contract documents and make them available to all prospective bidders. The Consulting Engineer shall create a Plan Holder List by recording the business name,contact person name, address,telephone number,fax number and email address of each of the bidders taking a set of plans and contract documents. The Consulting Engineer shall collect from each of the bidders a payment for the plans equal to the amount of the cost of duplication. The payment from the bidder shall be made to the Consulting Engineer, which shall offset the cost of duplication; said amounts shall not be billed to the City. Alternately,the Consulting Engineer may arrange to have plans and specifications made available to prospective bidders through the services of a plan and specification duplication firm that offers plan distribution services provided that the firm obtains the same bidder information as required of the Consulting Engineer and that no cost for this service be billed to the City. 5. Respond to Questions from Bidders. Receive and respond to questions from prospective bidders during the bidding period. All responses shall be written and shall be provided to all plan holders as listed on the Plan Holder List. Questions received five(5) business days before the bid opening shall be answered. Questions received between four(4) and two(2) business days before the bid opening may be answered provided that a means exists to communicate the answer in writing to all the bidders. Questions received one(1) business day before or on the day of the bid opening shall not be answered.Answers to questions should be distributed to bidders by email, however if a bidder does not have email service the documents may be transmitted by fax. A-4