R2014-19 AUTHORIZING AGREEMENT WITH CHASTAIN & ASSOCIATES, LLC

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Instructions for Preparation of Form BC 775 23 CFR 635.105 requires that the state transportation department(STD) has responsibility for the construction of all Federal- aid projects, and is not relieved of such responsibility by authorizing performance of the work by a local public agency or other cederal agency. When a project is located on a street or highway over which the STD does not have legal jurisdiction, or when special conditions warrant, the STD, while not relieved of overall project responsibility, may arrange for the local public agency having jurisdiction over such street or highway to perform the work with its own forces or by contract. In those instances where a local public agency elects to use consultants for construction engineering services, the local public agency shall provide a full-time employee of the agency to be in responsible charge of the project. The full-time local public agency employee in responsible charge of the project shall perform the following duties and functions: • Administer inherently governmental project activities, including those dealing with cost, time, adherence to contract requirements, construction quality and scope of projects; • Maintain familiarity of day to day project operations, including project safety issues; • Make or participate in decisions about changed conditions or scope changes that require change orders or supplemental agreements; • Visit and review the project on a frequency that is commensurate with the magnitude and complexity of the project; • Review financial processes, transactions and documentation to ensure that safeguards are in place to minimize fraud, waste, and abuse; • Direct project staff, agency or consultant, to carry out project administration and contract oversight, including proper documentation; and • Aware of the qualifications, assignments and on-the-job performance of the agency and consultant staff at all stages of the project. The Department of Transportation, in accordance with the requirements, requires s the local public agency to identify the local public agency employee who will be in responsible charge of each Federal-Aid project which will be constructed under the supervision of the county, municipality or other public agency. County Engineers, Municipal Engineers, and full-time local public agency employees registered as a professional engineer should be identified in the pre-construction meeting minutes. All other resident construction supervisors must submit their qualifications on this form for approval by the department. Resident construction supervisors who are consultants shall be certified in Documentation of Contract Quantities and their firm shall be prequalified in Construction Inspection. This form will be completed by the applicant, endorsed by a representative of the local public agency, and submitted to the Deputy Director Division of Highways, Regional Engineer prior to the start of construction. This signatory for the local public agency should be the County Engineer or Municipal Engineer, as applicable. In the event a municipality does not have a Municipal Engineer, the applicant will be recommended by the appropriate municipal authority. If a consultant is named on this form, the approved form will be included as an attachment to the appropriate construction engineering consultant agreement. This document should be discussed as part of the preconstruction conference and a copy of the approved form retained with the preconstruction meeting minutes. Printed 3/28/2014 Page 2 of 2 BC 775(Rev.01/10/12)