R2014-17 APPROPRIATE MOTOR FUEL TAX FUNDS TO PAY CITY'S PORTIONS OF CONSTRUCTION COSTS AND CONSTRUCTION ENGINEERING COSTS

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Public Works Memorandum NO. 2014-05 DATE: March 7, 2014 TO: Honorable Mayor McElroy and City Council FROM: Ryan P. McCrady, City Manager Richard G. Marley, P.E., Public Works Director SUBJECT: Agreement with the State of Illinois for the Franklin Street Portion of the City's Downtown Streetscape and Open Space Enhancement Program City Project 2010-25, Section 10-00025-00-SW SUMMARY RECOMMENDATION: It is recommended that the City Council adopt the attached Resolutions authorizing the Mayor to sign and the City Clerk to attest the following: 1. A Resolution appropriating $610,000 in Motor Fuel Tax(MFT) Funds ($600,000)to pay the City's estimated share of the MFT eligible construction costs, and ($10,000)to pay the City's 20% share of$50,000 construction engineering costs for the Franklin St. Streetscape project. Eighty percent of the$50,000 construction engineering costs with Chastain&Associates, LLC, will be reimbursed through the$1.9 million ITEP grant received by the City in 2010. 2. A Resolution authorizing a Local Agency Agreement with the State of Illinois to utilize $1,467,317 in Federal funds and $757,074 in City matching funds for the construction of the Franklin St. Streetscape Improvement Project. The construction is being partially funded through the $1.9 million Illinois Transportation Enhancement Program(ITEP) grant the City received in 2010. 3. A Resolution authorizing an agreement with Chastain&Associates, LLC to provide construction engineering assistance for the Franklin St. Streetscape Project for a fee not to exceed $50,000. Eighty percent of this cost will be reimbursed through the ITEP grant. PRIOR COUNCIL ACTION: Appendix A provides a summary of the prior Council actions related to this item. BACKGROUND: Franklin Street Streetscape and Open Space Enhancement On October 29, 2010,the City was informed by the Illinois Department of Transportation(IDOT) that it had been awarded an Illinois Transportation Enhancement Program(ITEP) grant for$1.9 million to design and construct streetscape improvements on Franklin and Main Streets between Eldorado Street and Wood Street. The grant amount was less than half the amount requested and was not sufficient to construct streetscape improvements on both Main Street and Franklin Street. Due to Page I 1