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COUNCIL COMMUNICATION FORM <br /> PURCHASING & INTERNAL SERVICES MEMORANDUM <br /> #14-04 <br /> February 10, 2014 <br /> TO: Honorable Mayor McElroy and City Council <br /> FROM: Ryan P. McCrady, City Manager <br /> Gregg Zientara, Financial Management Director <br /> Deborah M. Perry, Purchasing Supervisor <br /> SUBJECT: Technology Systems Purchase <br /> SUMMARY RECOMMENDATION: Staff recommends awarding contract to Bodine <br /> Communications to provide the technology systems package and installation for the Police <br /> Department. <br /> BACKGROUND: The Police Department will move to their new building during the second <br /> quarter of 2014. The equipment currently being used by the Police Department is the property of <br /> the Law Enforcement Commission which owns/manages the LEC building. <br /> The City of Decatur hired Dewberryto design the technology system package including <br /> specifying the manufacturers, model numbers, and quantities for this site. <br /> The technology system package consists of three areas as follows: <br /> - Structured Cabliniz — This is cabling which supports the City's computer network for all <br /> workstations, conference rooms, and system needs throughout the building. A server room is <br /> included along with equipment racks. This system also includes conduit, back boxes, cable <br /> trays, power, and a telecommunications duct bank for bringing incoming service into the <br /> building for a phone system. The cabling in this area will support the distribution of cable <br /> television throughout the building by identifying drop locations, splitter/tap offs, and amplifiers <br /> for distribution of signal furnished by the cable provider. <br /> - Audio/Visual System— Included in this area will be presentations of visual mediums and audio <br /> reinforcement for conference rooms, meeting rooms,training rooms, and an ERT briefing room. <br />