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' OF*�FC <br /> 9� <br /> C <br /> V 70 <br /> CITY OF DECATUR ILLINOIS <br /> #1 GARY K. ANDERSON PLAZA DECATUR, ILLINO S 62523-1196 <br /> '/lLINO\Y <br /> ' �Project: Miscellaneous Long Lining Repairs (C.P. 2015-28) <br /> Date: June 11, 2015; 10:30 a.m. <br /> Location: Public Works Conference Room, #1 Gary K. Anderson Plaza, Decatul, IL <br /> Meeting Attendees: <br /> Com: Matt Newell, David Horn <br /> Contractors: Hoerr Construction,Inc. Andrew Hoerr <br /> Visu-Sewer Pete Baumann <br /> ' Pre-bid Meeting Minutes <br /> Matt Newell began the meeting by stating that it was held in part to discuss the contr ct requirements for <br /> ' completion of the Minority Business Enterprises (MBE)portions of the contracts and how to employ good faith <br /> efforts in meeting the goals. Newell distributed and reviewed the minority participation goals for the subject <br /> public works contract(City Code—Chapter 28, Article 10). <br /> ' Matt Newell read, discussed and distributed the following material to those in attendance. <br /> ' 1. Section 10-1 Policy: Objectives of the minority participation goals. <br /> 2. Definition of minority persons: The definition used by the City of Decatur r the minority <br /> participation is (a)American Indian or Alaska Native, (b) Asian, (c) Black or African American, (d) <br /> ' Hispanic or Latino, or(e)Native Hawaiian or other Pacific Islander. It should be noted that this does <br /> not include women owned businesses or businesses owned by disabled persons. <br /> 3. Procedure for submitting the correct documentation for bidding contracts: Hoerr Construction Inc. <br /> ' and Visu-Sewer stated that they would not be using subcontractors for the project work. Newell noted <br /> that this should be noted on the "Subcontractor Utilization Statement" and the "Minority Business <br /> Enterprise Participation Waiver Request" forms which were distributed and reviewed. <br /> ' 4. Section 10-3 Minority Participation Goals In Public Projects: Ten (10)percent of the total dollar <br /> amount of the contract should be performed by the MBE if subcontracting opportunities are available. <br /> Eighteen (18)percent of the total hours worked should be performed by minority workers. <br /> ' Subcontracting is not required for a City project. <br /> 5. Eprism software program: The City of Decatur requires the use of the ePrisniSoft software for <br /> reporting compliance with the Prevailing Wage Act and to monitor compliance with the minority hours <br /> ' worked goals. Each Contractor was provided contact information to access the software. This same <br /> information is provided in the bid documents. <br /> ' Andrew Hoerr informed the City that he found 2 lines in the contract showing previous lining. Matt distributed <br /> a revised quantity sheet for bidding the project and agreed to check the remaining bid locations for quantity <br /> errors. <br /> Meeting adjourned. <br /> ' America's Agribusiness Center <br />