R2015-90 ACCEPTING THE BID OF SLOAN IMPLEMENT COMPANY

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Public Works 2015-31 DATE: 7/2/2015 TO: Honorable Mayor Pro Tempore Moore-Wolf and City Council Membe FROM: Tim Gleason, City Manager Richard G. Marley, Public Works Director Deborah M. Perry, Purchasing Supervisor SUBJECT:Resolution Accepting the Bid of Sloan Implement Company, Assumption, IL. for the Purchase of One (1) 201 John Deere 4WD Utility Tractor, Alamo Boom Flail Mower and Rear Mower. SUMMARY RECOMMENDATION: Staff recommends awarding a contract in theamount of$159,400.00 to Sloan Implement Company, Assumption, IL., to furnish one (1) 2015 John Deere 6105M mo ing tractor, Alamo Maverick 30' boom flail mower attachment, and Alamo SHD (Super Heavy Duty) 96 rear flail mower. BACKGROUND: The Lake Management is replacing one (1) 1997 John Deere 6300 tractor with articulate boom mower and rear flail mower. The mower currently has 3,566 hours. It was scheduled to be replaced by FY 2012-13 and has been held over. The current boom mower has a reach of 15' which limits the amount of brush it can reach. The new boom mower has a reach of 30'. Lake Management will utilize the new boom mower for landscape mainten nce of the shoreline to reduce the need for contractors to perform this type of work. BIDDING: Six(6) bid proposals were sent out with three (3) bids returned. Arends Hogan Walker(AHW) LLC of Dwight, bid $163,767.00 and Rahn Equipment C . of Danville, bid $165,299.00. Purchasing the Tractor side mount boom mower and rear flail mower from Sloan Implement of Assumption at a cost of $159,400.00 is the low bid and considered to be in the best interest of the City as a whol , and is recommended. POTENTIAL OBJECTIONS: There are no known objections to this request INPUT FROM OTHER SOURCES: Lake Management requested the Tractor side mount boom mower and rear flail mower. Fleet Maintenance wrote the bid specifications based on Lake Management requirements. BUDGET/TIME IMPLICATIONS: Funding for the expenditure is available in the FY2015 Water Management Fund.