R2015-93 ACCEPTING THE BID WATTS COPY SYSTEMS

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Watts Equipment Service, Inc. of Springfield, Illinois was selected as the m st responsive and capable vendor. The selection was based on Watts as the vendor with the lowest price for the requested service as well as the Committee opinion that Watts provided equipment device offerings, consumable management capabilities and equipment customer s rvice at minimum equal to the best offerings of the other vendor candidates. The City will save approximately $24,000 annually with the proposed arrangement with Watts versus the current costs incurred by the City in the operation of the current copy and printer device fleet. Under this arrangement, the City will "lease" equipment from Watts and pay a monthly payment including the cost of the equipment and the cost per copy of pages printd or copied. The arrangement will include Watts device monitoring through network connection for consumable replacement and trouble-shooting. Upon device end of life, Watts will roll out old equipment and roll in new equipment. The City will not purchase such devices in the future. In addition, this arrangement will free up MIS Technical staff to pursue more important mattes in support of the City network, passing the copy and printer equipment monitoring and maintenance to Watts. This arrangement is "state of art" in the management of copy and printer devic equipment. POTENTIAL OBJECTION: None INPUT FROM OTHER SOURCES: The RFP was prepared by MIS Technical staff. The evaluation committee interviewed four of the nine companies who submitted P's. STAFF REFERENCE: Jerry Bauer, Assistant City Manager, 424-2801. Gregg Zientara, City Treasurer& Director of Finance Debbie Perry, City Purchasing Manager BUDGETARY IMPLICATION: Projected costs are covered within the existing budget of the City.