R2013-118 ACCEPTING THE BID - Laserfiche WebLink

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Mass Transit Memorandum No. 102813-1 October 28, 2013 TO: Honorable Mayor McElroy and City Council Members FROM: Ryan P. McCrady, City Manager Paul McChancy, Mass Transit Administrator SUBJECT: Purchase Order for a Transit Bus Engine Overhaul SUMMARY Staff recommends that Council adopt a Resolution awarding a RECOMMENDATION: Purchase Order for a Transit bus engine overhaul to Cummins Crosspoint, LLC (Normal, IL). BACKGROUND: Transit's Maintenance Department is not qualified to do overhauls of bus engines or to replace engines. That work is assigned to private firms that specialize in these repairs. From years of experience staff has found that Cummins Crosspoint, LLC (Normal, IL)provides the best service in central Illinois for the Cummins engines that power all of Transit's buses and trolleys. Cummins Crosspoint distributes and services Cummins engines in a five state area. Mechanics from their service center in Normal travel to Decatur to provide on-site mainte- nance, evaluation and repairs. This eliminates the cost of removing and shipping the engine, or towing the bus to a service center for repairs. Cummins Crosspoint has done many engine repairs for the Transit System in the past and Maintenance st4ff is confident that the firm is qualified and capable of doing this work. Since January 1, 2012, the Transit System has had the following major engine repairs on its 22 buses and 2 trolleys: Feb., 2012 Bus#9112 Engine Re lacpment $22,250 Aug., 2012 Bus#9103 Engine Overhaul $18,854 Dec., 2012 Bus #9917 Partial Engine!Overhaul $11,969 Aug., 2013 Bus #9101 Engine Replacement $20,980 Cummins Crosspoint recently evaluated the engine failure on bus#9914 and determined that it requires a complete engine overhaul. That engine has logged about 225,000 miles in 4 years of service. The attached price quote lists all of the parts that might need to bo replaced; the actual list of replacement parts will be determined when the engine has been completely taken apart. The total cost for the Overhaul is shown as $22,350.27. Staff recommends that a Purchas6 Order be awarded to Cummins Crosspoint, LLC. in the not-to-exceod amount of$22,350.27.