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Mass Transit Memorandum <br /> No. 082613-1 <br /> August 26,2013 <br /> TO: Honorable Mayor McElroy and City Council Members <br /> FROM: Ryan P. McCrady, City Manager <br /> Paul McChancy, Mass Transit Administrator <br /> i <br /> SUBJECT: Purchase Order for a Transit Bus Engine Replacement <br /> SUMMARY Staff recommends that Council adopt a Resolution awarding a <br /> RECOMMENDATION: Purchase Order for a Transit bus engine repl4cement to Truck <br /> Centers, Inc. <br /> BACKGROUND: Transit's Maintenance Department is not qualified to do overhauls of <br /> bus engines or to replace engines. That work is assigned to private <br /> firms that specialize in these repairs. Since January 1, 2011, the <br /> Transit System has had the following major dngine repairs on its 22 <br /> buses and 2 trolleys: <br /> Oct., 2011 Bus #9111 Engine Overhaul $19,965 <br /> Dec., 2011 Bus # 9918 Partial En 'n ' Overhaul $12,053 <br /> Feb., 2012 Bus#9112 Engine Re la ement $22,250 <br /> Aug., 2012 Bus#9103 Engine Overhaul $18,854 <br /> Dec., 2012 Bus#9917 Partial En 'n Overhaul $11,969 <br /> A mechanic from Cummins Crosspoint recently evaluated the engine <br /> failure on bus#9101 and advised staff that the best and least <br /> expensive solution is to replace that engine x�ith a reconditioned <br /> engine. Attached are three bids for replacing the engine. The <br /> attached bid tabulation shows that Truck Centers, Inc. is the lowest <br /> bidder, and the next lowest bidder is $2,020 higher. The bid <br /> tabulation also shows the warranty period to be provided by each <br /> company. All three bidders offered a 2 year,1100,000 mile warranty. <br /> Note that the bid tabulation does not include the cost of towing, which <br /> will be arranged separately by staff. <br /> Staff recommends that a Purchase Order be awarded to the lowest <br /> bidder, Truck Centers, Inc. Staff noted that the company has done <br /> engine repairs for the Transit System in the past and Maintenance staff is <br /> confident that the firm is qualified and capable of doing this work, and is <br /> familiar with this particular engine. Therefogle staff recommends that a <br /> Purchase Order be awarded to Truck Centersb Inc. in the not to exceed <br /> amount of$20,980.28. <br /> i <br />