R2013-79 ACCEPTING PROPOSAL AND AUTHORIZING CALL ONE, INC. AGREEMENT

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MANAGEMENT SERVICES DEPARTMENT MIS DIVISION Memorandum No. 2013-1 July 11,2013 MEMO TO: Honorable Mayor McElroy and City Council FROM: Ryan P. McCrady, City Manager Gerard J. Bauer, Assistant City Manager Randy G. Aldrich, Manager, MIS Division SUBJECT: Centrex AsEreement SUMMARY RECOMMENDATION: Staff recommends that Council approve the resolution at Enclosure 1, authorizing the Mayor to accept the proposal of Call One Inc. and execute the agreement shown at Enclosure 1. BACKGROUND: The City signed a Letter of Authorization with Call One Inc. October 17, 2011 appointing them to act as our agent with Local Exchange Carriers,Long Distance Carriers, Equipment Vendors, Consultants, and Local Loop Service Providers. This recommendation is the result of the expired Centrex agreement with Call One Inc. The City's Centrex, central exchange, agreement has been in force since May 2010 and expired in May of 2013. Centrex is a central office network-based telecommunications service for voice and data. It offers traditional telephone system features and functions found in premises-based systems such as PBX, Private Branch Exchange. Centrex provides PBX services for Water Production, Fire, Mass Transit, and Municipal Services Center locations without incurring the high cost of onsite PBX equipment. Call One Inc. has proposed a 36 month agreement with a minimum of 50 lines guarantee for a total monthly cost of$623 for the 89 lines currently active. This new proposal will decrease our current Centrex cost by$32.93 per month for a total savings of$1,185.48 for the life of the agreement. Staff recommends accepting the Call One Inc.proposal and executing the agreement for 36 months. POTENTIAL OBJECTION: None anticipated. INPUT FROM OTHER SOURCES: None. STAFF REFERENCE: Randy G.Aldrich,MIS Manager, 450-2239. BUDGET/TIME IMPLICATIONS: Expected agreement savings of $1,185.48 prorated by departments affected. Attachments (2) 1