R2013-71 APPROVING CHANGE ORDER #2 TO AGREEMENT WITH URS CORPORATION

Home Browse Search

BACKGROUND: Project Status After receiving a $1.5M Illinois Jobs Now! (IJN) grant, the Brush College Road project began in 2010 with an initial objective to determine a preferred solution and preliminary design to eliminate the traffic bottleneck and safety concerns surrounding the Brush College Road underpass at the Norfolk Southern rail yard. As the study progressed, it became evident that traffic delays would still occur after any improvements at the underpass if the at-grade railroad crossing at Brush College Road at Faries Parkway was not also improved. In November 2011, the project scope was increased to include the study of the intersections of Brush College Road with William Street and Brush College Road with Faries Parkway. Change Order#2 The project is approximately 90% complete and URS is completing various reports required by the Illinois Department of Transportation(IDOT)and the Federal Highway Administration (FHWA). A final public hearing will also be required after IDOT and FHWA approves those reports. Throughout the preliminary engineering for the project, there were a number of additional work items that have become necessary. These were unknown at the time the scope of work for the original contract and Change Order#1 was prepared. 1. IDOT & FHWA determined that instead of processing as a Categorical Exclusion(CE), the project should be processed as an Environmental Assessment (EA). The EA requires a higher level of effort and study than a CE. 2. While performing the Intersection Design Study of the required improvements at the William Street intersection with Brush College Road, IDOT requested that the consultant study a roundabout alignment at the intersection. This study was not included in the Change Order#1 amount. 3. The original contract and Change Order#1 included work to prepare Type, Size and Location(TS&L) drawings for the bridges included in the project. Due to the size and span of the structures, additional Mechanically Stabilized Earth(MSE) walls are required. IDOT requires that TS&L drawings be prepared for these walls in addition to the bridges. 4. With the increase in study area, there are more properties impacted by future roadway improvements. This increased work related to public contact. As this work was not anticipated or included in the original contract with URS or Change Order #1, URS is requesting an additional $39,988 to account for the cost of this extra work. Exhibit 1 gives a list of the remaining tasks for this project and the anticipated costs to complete them. Amendment#2 to IDOT Agreement As a requirement of the IJN grant, the City entered into a Local Agency/ State Agreement with IDOT to fund the preliminary engineering work. The agreement was then amended in December 2011 in order for additional funds to be released for the Change Order#1 with URS, as well as, to pay for preliminary engineering work with the Norfolk Southern Railway Company. Amendment #1 increased the total cost of the project to $1,426,000. Amendment #2 must be executed in order to release additional monies from the IJN grant to allow for Change Order#2. The total cost of the project will be increased to $1,466,000. POTENTIAL OBJECTION: There are no known objections to this resolution. Page 12