R2013-45 ACCEPTING THE BID AND AUTHORIZING PURCHASE ORDER

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COUNCIL COMMUNICATION FORM PURCHASING &INTERNAL SERVICES MEMORANDUM #13-03 April 24, 2013 TO: Honorable Mayor McElroy and City Council FROM: Ryan P. McCrady, City Manager Gregg Zientara, Financial Management Director Deborah M. Perry, Purchasing Supervisor6f SUBJECT: Bids for street materials SUMMARY RECOMMENDATION: Staff recommends awarding contracts to the low bidders listed on Exhibit A for each of the street materials for May 7, 2013 — December 31, 2014. BACKGROUND: The following is a list of the street materials and how they are used by Public Works. Asphalt—pothole patching, street repairs, utility cut repairs Crushed stone—grading alleys, backfill driveways after culvert installation, backfill utility cuts. Portland cement concrete—sidewalk replacement,pavement repairs, sewer repairs, utility cut repairs. Corrugated polyethylene pipe— storm sewer repairs, drainage. Corrugated steel pipe—driveway culverts, street drainage, ditch drainage. The low bidders are providing material that meets the requirements of the Illinois Department of Transportation, Standard Specifications for Road and Bridge Construction. POTENTIAL OBJECTION: None INPUT FROM OTHER SOURCES: Street Division requested the materials and Engineering wrote the bid specifications. Both recommend approval of the bid. STAFF REFERENCE: Richard Marley, Public Works Director, 424-2747. Dan Mendenall, Street Supervisor, 875-4820. Richard Marley will be at the council meeting to answer questions the council may have about this purchase. BUDGET: General Fund.