R2015-98 APPROVING EXPENDITURE WATER MAIN ENCASING PROJECT

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Item Coversheet Page 1 of 2 Water Management 2015-11 DATE: 8/11/2015 TO: Honorable Mayor Julie Moore-Wolfe and City Council FROM: Tim Gleason,City Manager Keith Alexander,Director of Water Management Jerry Stevens,Engineering Services Coordinator SUBJECT: Water Main Encasing Project at the Norfolk Southern Rail Yard SUMMARY RECOMMENDATION: City Council approve the attached resolution authorizing an expenditure of $53,694.44 to Burdick Plumbing&Heating Company,Inc.for the Water Main Encasing Project at the Norfolk Southern Rail Yard. BACKGROUND: The City of Decatur owns water mains under the Norfolk Southern Rail Yard. See attached site map for location. The blue lines are the City's water mains. Per the agreement with Norfolk Southern allowing the City to have water mains under Norfolk Southern property,the City must protect the water mains with steel casing pipe if conditions change above the water mains. On August 12,2014 Norfolk Southern notified the City that a soon to be constructed rail track required the City to encase 45 feet of an existing 20 inch water main within 30 days. On August 21,2014 former City Manager Ryan McCrady authorized that a local contractor perform this work in advance of City Council approval due to: 1)City staff not having the expertise and equipment to perform the work,and 2)The challenging time constraint to have the work completed within the required 30 days.City code chapter 46 allows the city manager to respond in this manner to emergency situations.The water main needed to be encased quickly to preserve public health and safety. Burdick Plumbing&Heating was assigned to perform the work as they had the expertise,equipment and labor available to complete the work on time. The delay in presenting this to the City Council is due to the final invoice not being delivered to the City until June 30,2015. POTENTIAL OBJECTIONS: None known. INPUT FROM OTHER SOURCES:None BUDGET/TIME IMPLICATIONS: Funding for this project is available in the Water Capital Fund. The project was completed on October 17,2014. STAFF REFERENCE: Keith Alexander,Director of Water Management,(217-424-2863)and Jerry Stevens,Engineering Services Coordinator(217-424-2833). COPY: Jeffrey Burdick,Burdick Plumbing&Heating Company,Inc. Randy Miller,Water Services Manager ATTACHMENTS: Description Type 13 Resolution Resolution Letter © Site Map Backup Material o Invoice Backup Material. REVIEWERS: Department Reviewer Action Date Water Management Alexander,Keith Rejected 81/11/2015- 11:15 AM Water Management Guyse.Concetta Approved 81111:2015- 11:27 AM http://decatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ltemID=187 8/17/2015