R2013-06 ACCEPTING THE BID OF MILES CHEVROLET

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Public Works Memorandum No. 2013—03 DATE: December 26, 2012 TO: Honorable Mayor McElroy and City Council Members FROM: Ryan P. McCrady, City Manager Richard G. Marley, Public Works Director Deborah M. Perry, Purchasing Supervisor SUBJECT: Resolution Accepting the Bid of Miles Chevrolet for the Purchase of Nine (9) 2012 Chevrolet Impala Police Pursuit Vehicles SUMMARY RECOMMENDATION: Staff recommends awarding contract in the amount of $188,937.00 to Miles Chevrolet Decatur, IL,to furnish nine (9) 2012 Chevrolet Impala Police pursuit vehicles. BACKGROUND: The vehicles will be used by the Police Department. The pursuit vehicles will replace (3) 2003, (1) 2008, (3) 2009, and (2) 2010, and Chevrolet Impala models currently in service. Useful life for these Police pursuit vehicles has expired. Normal life expectancy is two years. Units #813, #815, #817, #821, and #823 were in a patrol status for the first two years when first purchased then re-numbered and later used by Crime Prevention, Professional Standards, and school liaison to extend the usage. Units #824, #825, and #826 have been utilized as patrol down cars and school liaison cars. The new units will be put into patrol status and then those older units will be re-number and then be utilized by Crime Prevention, Professional Standards, and school liaison to extend their usage. One new unit #883 will be assigned to Chief Walker; his car will then be re-numbered to #861, and used by Deputy Chief Chervinko. Unit #861 is an administrative vehicle and will be re-numbered to #407 and used by Fleet Maintenance for a pool vehicle. The vehicles listed below will be auctioned on a later date. The estimated delivery time is 60 days or less. After delivery, Fleet Maintenance mechanics will need about three to four days per vehicle to transfer and install police equipment (light bars, sirens and internal equipment) from the old to the new vehicles. The police equipment in six of the nine vehicles is new enough to re-use. The equipment in the three 2003 units is too old to re-use and will be replaced with new equipment. The estimated cost of the new equipment is $12,500. The vehicles being replaced are: Unit No. Year Model Make Current Miles Estimated Mileage at Replacement 813 2009 Chevrolet Impala 97,520 107,800 815 2009 Chevrolet Impala 95,171 101,400 817 2010 Chevrolet Impala 85,338 98,200 821 1 2010 1 Chevrolet I Impala 1 94,333 105,400 Page I 1