R2013-04 ACCEPTING THE BID OF JACKSON FORD, INC.

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t . Public Works Memorandum No. 2013 - 01 DATE: January 11, 2013 TO: Honorable Mayor McElroy and City Council Members FROM: Ryan P. McCrady, City Manager Richard G. Marley, Public Works Director Deborah M. Perry, Purchasing Supervisor SUBJECT: Resolution Accepting the Bid of Jackson Ford, Inc., for the Purchase of One (1) 2013 Ford E-450 Cutaway Service Truck SUMMARY RECOMMENDATION: Staff recommends awarding a contract to Jackson Ford, Inc. Decatur, IL., to furnish one (1) 2013 Ford E-450 Cutaway Service Truck for a total cost of $33,988.00 with trade in. BACKGROUND: This unit of equipment will be used by the Water Services Division and is scheduled for replacement this year. It will replace a 2001 Ford E-350 truck currently in service with 4,304 hours. The current unit will be traded in when the new unit is put into service. The truck is used by Water Services personnel when they respond to emergencies that affect the City's water customers during normal hours as well as after hour emergencies. The truck carries the tools and service parts necessary for responding to water main breaks, valve and hydrant replacements, and water service care. OTHER BIDDERS: Jackson Ford was the only bid received of ten that were sent out. POTENTIAL OBJECTION: None DISPOSAL OF REPLACED UNIT: The old unit will be traded in to Jackson Ford Inc. Decatur, IL. POTENTIAL OBJECTIONS: There are no known objections to this request. INPUT FROM OTHER SOURCES: Water Services requested the replacement of this vehicle. Fleet Maintenance wrote the bid specifications which were reviewed and approved by the Water Services Division prior to bid. STAFF REFERENCE: Richard G. Marley, Public Works Director, Rennie A. Young, Fleet Supervisor, and Randy L. Miller, Water Services Manager. Richard G. Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. This memorandum was prepared by Rennie A. Young, Fleet Supervisor. Page I 1