R2012-153 ACCEPTING THE BID - Laserfiche WebLink

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COUNCIL COMMUNICATION FORM PURCHASING & INTERNAL SERVICES MEMORANDUM #12-28 July 12, 2012 TO: Honorable Mayor McElroy and City Council FROM: Ryan P. McCrady, City Manager Gregg Zientara, Financial Management Director Deborah M. Perry, Purchasing Su ervisor G� SUBJECT: Bids for scuba equipment SUMMARY RECOMMENDATION: Staff recommends awarding contract to Dive Right In to furnish various scuba equipment including dry suits, masks, bottles, phones, ropes, navigational consoles, and a sonar unit. BACKGROUND: This equipment will be used by the Fire Department. The gear will standardize the scuba gear for the Fire Department, and make the scuba team NFPA (National Fire Protection Association) compliant. The communications equipment will allow communication with the divers while they are under water. The dry suits will protect the fire fighters from any chemicals in the water when they are conducting a dive operation in Lake Decatur or areas of the Sangamon River that pass through the City. For example, if a car was submerged under water and was leaking oil or gas, then fire personnel would not be exposed to the chemical. The low bid of Elmer's Watersports does not meet the City of Decatur specifications. The City of Decatur specifications requested bids for ten items. Elmer's Watersports only bid on three items. The second low bid of DJ's Scuba Locker does not meet City of Decatur specifications because they did not submit a bid for one item. The bid of Dive Right In is for all ten items requested and meets City of Decatur specifications. The Fire Department received a grant from the Assistance to Fire Fighters for this purchase. POTENTIAL OBJECTION: None INPUT FROM OTHER SOURCES: The Fire Department requested the scuba equipment and recommends approval of the purchase. STAFF REFERENCE: Matt Sekosky, Fire Chief, 424-2811. Matt will be at the meeting to answer any questions the council may have about this purchase. BUDGET: $40,579.88 from an 80/20 share program from the Federal Grant and the General Fund.