R2012-143 TO APPROPRIATE FUNDS TO PAY THE CITY'S PORTIONS OF ENGINEERING COSTS

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Public Works Memorandum NO. 2012-50 DATE: June 26, 2012 TO: Honorable Mayor McElroy and City Council FROM: Ryan P. McCrady, City Manager Richard G. Marley, P.E., Public Works Director SUBJECT: Appropriation of Motor Fuel Tax Funds to Pay the City's Share of the Engineering Costs for the Franklin Street Streetscape Project City Project 2010-25 SUMMARY RECOMMENDATION: It is recommended that the City Council authorize the Mayor to sign a resolution appropriating $80,000 in Motor Fuel Tax Funds to pay the City's 20% share of the preliminary and final design work for the Franklin Street Streetscape project. This design work is being funded through the $1.9 million in Illinois Transportation Enhancement Program(ITEP) funds granted to the City in 2010. PRIOR COUNCIL ACTION: Appendix A provides a summary of the prior Council action. BACKGROUND: Downtown Streetscape and Open Space Enhancement On October 29, 2010, the City was informed by the Illinois Department of Transportation (IDOT) that it had been awarded an Illinois Transportation Enhancement Program(ITEP) grant for $1.9 million to design and construct streetscape improvements on Franklin and Main Streets between Eldorado Street and Wood Street. The grant amount was less than half the amount initially requested and was not sufficient to construct streetscape improvements on both Main Street and Franklin Street. Due to the size of the grant, on March 7, 2011, IDOT approved a request from the City to apply the entire ITEP grant to the Franklin Street corridor. On November 15, 2010 the City Council approved the issuance of Four Series General Obligation Bonds which included funding for the Downtown Streetscape and Open Space Enhancement project. A portion of these funds were earmarked to pay the City's match for the Franklin Street ITEP project. On June 20, 2011, the City Council approved a$166,372 agreement with Homer L. Chastain & Associates, LLP for the preliminary(Phase I) design of the Franklin Street corridor portion of the City's Downtown Streetscape and Open Space Enhancement project. On March 19, 2012, the City Page I 1