R2012-137 ACCEPTING BID BODINE COMMUNICATIONS

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Mass Transit Memorandum No. 060812-2 June 8, 2012 TO: Honorable Mayor McElroy and City Council Members FROM: Ryan McCrady, City Manager Paul McChancy, Mass Transit Administrator SUBJECT: Purchase Order for Security Camera System for the Senator Severns Transit Center SUMMARY Staff recommends that Council adopt a Resolution awarding RECOMMENDATION: a purchase order for the installation of a security camera system at the Senator Severns Transit Center to Bodine Communications, a Division of Rathje Enterprises, Inc. BACKGROUND: The Transit System wishes to install a security camera system at the Senator Severns Transit Center. The system will include the installation of 16 high definition cameras, 9 inside the building and 7 around the exterior of the building. The complete technical specifications for the camera system and the floor plan of the Transit Center are attached. On May 2, 2012, a notice of the Invitation for Bids (IFB)was published in the Decatur Tribune, and staff mailed the complete IFB to 4 firms in the Decatur area that are known to install security systems. Three firms expressed interest in the project and two firms submitted bids by the bidding deadline on June 1St, as shown on the attached tabulation of bids. The Mass Transit Administrator and Transit's General Manager reviewed the bids and determined that both bids meet all of the specifications stated in the invitation for bids, with no significant variances, and that these bids complied with all other requirements of the bidding process. Bodine Com- munications, a Division of Rathje Enterprises, Inc., submitted the lowest bid- $20,512.00. Staff has determined that the bidder has been responsive to the invitation for bids, and that the firm is a responsible bidder, as defined by the Federal Transit Administration. Bodine Commun- ications and Rathje Enterprises, Inc., are not listed on the federal government's list of vendors that are excluded or debarred from participating in federally funded contracts. The City has worked with Bodine Communications in the past, and staff is confident that the firm is qualified and capable of installing the security camera system as specified, on time and to our satisfaction.