Laserfiche WebLink
B. Documentation and Record-Keeping <br /> 1. Records to be maintained <br /> The Subrecipient shall maintain all records required by the federal regulations <br /> specified in 24 CFR Part 570.506, and that are pertinent to the activities to be <br /> funded under this Agreement. Such records shall include but not be limited to: <br /> a. Records providing a full description of each activity undertaken; <br /> b. Records demonstrating that each activity undertaken meets one of the <br /> National objectives of the CDBG Program; <br /> c. Records required determining the eligibility of activities; <br /> d. Records required to document the acquisition, improvement, use or <br /> disposition of real property acquired or improved with CDBG <br /> assistance; <br /> e. Records documenting compliance with the fair housing and equal <br /> opportunity components of the CDBG program; <br /> f. Financial records as required by 24 CFR Part 570.502, and OMB <br /> Circular A-110; and <br /> g. Other records necessary to comply with Subpart K of 24 CFR 570. <br /> 2. Retention <br /> The Subrecipient shall retain all records pertinent to expenditures incurred under <br /> this contract for a period of five (5) years after the termination of all activities <br /> funded under this Agreement, or after the resolution of all Federal audit findings, <br /> whichever occurs later. Records for nonexpendable property acquired with funds <br /> under this contract shall be retained for five (5) years after final disposition of <br /> such property. Records for any displaced person must be kept for five (5) years <br /> after he/she has received final payment. <br /> 3. Client Data <br /> The Subrecipient shall document and provide data demonstrating client eligibility <br /> for services provided. Such data shall include, but not be limited to: client name, <br /> address, income level or other basis for determining eligibility, and description of <br /> service provided. Such information shall be made available to the City monitors <br /> or their designees for review upon request. <br /> 4. Disclosure <br /> The Subrecipient understands that client information collected under this contract <br /> is private and the use or disclosure of such information, when not directly <br /> connected with the administration of the City's or Subrecipient's responsibilities <br /> with respect to services provided under this contract, is prohibited by the Right to <br /> Financial Privacy Act of 1978 unless written consent is obtained from such person <br /> receiving service and, in the case of a minor, that of a responsible parent/guardian. <br /> Subrecipient Agreement (Rev. June 2012) Page 7 of 19 <br />