R2012-118 AUTHORIZING GRANT AGREEMENT WITH STATE OF ILLINOIS

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written, executed by an authorized representative of the Grantee and must contain a detailed explanation as to why the extension is needed and the time period of the extension being requested. After evaluation of the request, the Department will notify the Grantee of its decision to approve or disapprove the extension request. If approved, an Amendment to this Agreement will be prepared by the Department for execution by both parties. It should be noted that an automatic approval of any request for an extension submitted by Grantee is neither guaranteed nor promised. All requests will be reviewed on a case by case basis. 3. DISBURSEMENTS/EXPENDITURES: Funds through this grant will be disbursed as reimbursements of previously incurred and approved costs. The Grantee may seek reimbursement of funds expended by submitting billing forms with required supporting documentation at 25 percent, 50 percent, 75 percent and 100% of the original grant award. Reimbursement of the final 25 percent of the original grant award will not occur until all project elements have been completed and approved by the Division of Grant Administration at the address identified in Paragraph 10 herein. For the purpose of the match, expenditures in support of the completion of the project made after the date of the award letter will be allowed. The Grantee shall submit a billing statement signed by its authorized representative. The Grantee shall also secure and submit the written approval of the Division of Grant Administration at the address identified in Paragraph 10 herein, before billing the Department for either advance payments allowed by this grant, if any, or any interim or final payment. The balance of the actual project expenditures are to be reimbursed upon submission of documentation of actual project expenses, except for fee simple or conservation easement acquisitions. Final payment will be made upon submission of documentation of actual project expenditures and upon documentation that the match share of$10,400 has been expended by the Grantee. If the Grantee fails to expend the identified match share, the Department may prorate reimbursement of grant funds. Upon completion of the project, the Grantee shall submit expenditure documentation confirming the costs expended, including the matching costs, along with the Final Report described in Paragraph 7 herein. 4. EXECUTION OF THE PROTECT: Execution of the project shall be in accordance with the Mud to Parks Project Abstract/Description and Budget Summary attached hereto as Attachment A and submitted as part of the Mud to Parks Project Application. The Project Application (including any maps, photographs, management plans, design plans, project outlines, etc.) is hereby incorporated by reference and made a material part of this Agreement. 5. GRANT DATA AND DELIVERABLES: "Grant Data" means recorded information, regardless of form or characteristic, which is developed, generated, or produced by the Grantee in the course of fulfilling the grant. Grant Data used to produce any deliverables JoGrantee initials