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of all professionals and consultants, allowances for the cost of land and rights-of-way, allowances <br /> for the relocation of utility facilities and equipment if necessary,and allowances for <br /> compensation for damages to properties and interest and financing charges. <br /> 4. Contract Document Preparation. Complete preparation of the construction contract documents by <br /> filling in the necessary information in Parts I, II,and IV of the City's standard CICO. The <br /> Consulting Engineer shall not alter the City's standard contract document without the permission <br /> of the City's Representative. The City's Representative may provide the Consulting Engineer <br /> with previously prepared Technical Specifications which may be used as appropriate. The <br /> Consulting Engineer shall, to the maximum extent possible, follow the formats for Technical <br /> Specifications as provided by the City's Representative. <br /> 5. Document Presentation. Furnish paper copies and digital copies of the CICC in the number and <br /> format specified in Exhibit A, Scope of Work and present and review the CICC in person with the <br /> City as the City's Representative shall direct. The cost of document reproduction shall be <br /> considered to be a reimbursable expense and paid in accordance with Section V(C)of this <br /> Agreement. <br /> 6. Completion Time. The Final Drawings and Specifications shall be completed, submitted and <br /> approved by the City's Representative within the time period set forth in Exhibit C, Project <br /> Timeline. <br /> D. BIDDING PHASE. <br /> The Consulting Engineer shall, after written authorization to proceed with the Bidding Phase: <br /> 1. Assist in Bidding. Assist the City's Representative in obtaining bids for each separate City <br /> contract for construction, materials, equipment and services for the Project. <br /> 2. Advise Regarding Contractors and Subcontractors. Consult with and advise the City's <br /> Representative as to the acceptability of subcontractors and other persons and organizations <br /> proposed by the City's Contractors,("Contractors"), for those portions of the work as to which <br /> such acceptability is required by the bidding documents. <br /> 3. Consult Regarding Substitutes. Consult with and advise the City's Representative as to the <br /> acceptability of substitute materials and equipment proposed by the Contractors when substitution <br /> prior to the award of contracts is allowed by the bidding documents. <br /> 4. Distribute Plans and Contract Documents to Bidders. Reproduce sufficient copies of the plans <br /> and contract documents and make them available to all prospective bidders. The Consulting <br /> Engineer shall create a Plan Holder List by recording the business name, contact person name, <br /> address, telephone number, fax number and email address of each of the bidders taking a set of <br /> plans and contract documents. The Consulting Engineer shall collect from each of the bidders a <br /> payment for the plans equal to the amount of the cost of duplication. The payment from the <br /> bidder shall be made to the Consulting Engineer, which shall offset the cost of duplication; said <br /> amounts shall not be billed to the City. Alternately, the Consulting Engineer may arrange to have <br /> plans and specifications made available to prospective bidders through the services of a plan and <br /> specification duplication firm that offers plan distribution services provided that the firm obtains <br /> the same bidder information as required of the Consulting Engineer and that no cost for this <br /> service be billed to the City. <br /> .5. Respond to Questions from Bidders. Receive and respond to questions from prospective bidders <br /> during the bidding period. All responses shall be written and shall be provided to all plan holders <br />