R2012-53 ACCEPTING THE BID - Laserfiche WebLink

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Public Works Memorandum No. 2012 - 16 DATE: February 27, 2012 TO: Honorable Mayor McElroy and City Council Members FROM: Ryan P. McCrady, City Manager Richard G. Marley, Public Works Director Deborah M. Perry, Purchasing Supervisor SUBJECT: Bids for Impact Valve Replacement and Containment Installation SUMMARY RECOMMENDATION: Staff recommends awarding a contract in the amount of$9,600.00 to Illinois Oil Marketing to furnish an impact valve and replacement installation of a containment sump in the#3 unleaded fuel dispenser located at the Municipal Service Center. PRIOR COUNCIL ACTION: No prior Council action has been taken for the impact valve and containment sump. BACKGROUND: The fuel system at the Municipal Service Center is inspected annually. A recent inspection revealed the impact valve on the #3 unleaded fuel dispenser would not seal completely. If the dispenser or a fuel hose become dislodged and fuel were to leak onto the ground it could be a potential ignition source. The State Fire Marshall's Office has specific technical requirements on how this work must be completed. Illinois Oil Marketing is familiar with the requirements, in addition to having done work previously for the City. They are prepared to obtain the permits necessary to complete this project. The Municipal Service Center has two other fuel dispensers available to provide City vehicles with fuel during the time this work is being done. POTENTIAL OBJECTIONS: There are no known objections to this request. INPUT FROM OTHER SOURCES: Illinois Oil Marketing Equipment STAFF REFERENCE: Richard G. Marley, Public Works Director and Rennie A. Young, Fleet Supervisor. Richard G. Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. BUDGET IMPLICATIONS: Funding for the expenditure available in the FY2011-12 Fleet Operating Expense budget. Page 11