R2012-38 ACCEPTING THE BID - Laserfiche WebLink

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Public Works Memorandum NO. 2012-10 DATE: February 3, 2012 TO: Honorable Mayor McElroy and City Council Members FROM: Ryan P. McCrady, City Manager Richard G. Marley, P.E., Public Works Director Deborah M. Perry, Purchasing Supervisor SUBJECT: Bids for Landscape Utility Trailers SUMMARY RECOMMENDATION: Staff recommends awarding contract in the amount of $6,180.00 to Brown's Truck Accessories to furnish two (2) 2012 Model RTDL82X16 Rice Deluxe landscape utility trailers. BACKGROUND: The City is replacing two of its existing landscape trailers due to their age (over 10 years old) and condition. In order to bring the existing trailers back to "good" condition, the expenditure of funds for axles, tires, refurbished electrical connections, decking, etc. would be anticipated to be over half the cost of new trailers. Time and funding have already been spent to try to keep these on the road in the course of the last several years. These trailers are two of four trailers bought in 2000/2001 which have been utilized in the mowing of over 20,000 weed violation lots and the yearly mowing of property for which the City is responsible, as well as being utilized for moving landscape material, trash barrels, recycling bins and other sundry items. The Forestry Section normally fields three weed violation mowing crews and one City property trim/mow crew at the height of the mowing season, utilizing a total of four landscape type trailers. The new trailers have enhanced equipment on the tailgate which will make it easier and safer to lower and stow the tailgate and a side gate which will facilitate loading and unloading small push mowers used in the mowing of smaller areas. This feature should aid in the prevention of strains which could be caused by lifting these smaller mowers on and off the trailers. Forestry will be transferring the better of the two trailers which are being replaced to the Lake Division to use and selling the poorer of the two in auction. The Lake Division currently has one trailer of their own and one that the Forestry Section transferred to them when a new trailer was purchased previously to replace it. As this equipment is not in the Equipment Replacement Fund of Fleet Maintenance currently, no consideration of moving funds from the Water Department to General Funds has been considered. This transfer of equipment will save the City from needing to purchase new equipment. Currently, the Lake Division does not use this type of equipment with the frequency that the Forestry Section does. POTENTIAL OBJECTION: None. INPUT FROM OTHER SOURCES: Forestry Section requested the replacement landscape utility trailers and wrote the specifications.