R2012-32 APPROVING EXPENDITURE OF CITY FUNDS

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J -- Public Works Memorandum NO. 2012-12 DATE: February 13, 2012 TO: Honorable Mayor McElroy and City Council Members FROM: Ryan P. McCrady, City Manager Richard G. Marley, P.E., Director of Public Works Keith Alexander, Director of Water Management SUBJECT: Emergency Water Main Repair on Baltimore Avenue at Big Creek SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution approving an expenditure of$18,790.09 with Barr & Robison Sewer& Excavating for an emergency water main repair on Baltimore Avenue at Big Creek. PRIOR COUNCIL ACTION: No prior Council action has been taken on this emergency water main repair. The City Manager was made aware of and signed an emergency order(attached) to purchase the services of Barr & Robison to repair the water main under Chapter 46, Section 2 of the Decatur Municipal Code. BACKGROUND: In mid-January, City staff became aware of a leaking 12"water main on Baltimore Avenue where it crosses Big Creek. This water main is one of two major feeds between the Decatur's water supply and the City of Mt. Zion. The City's leak detection contractor ADS was called to determine a more precise location of the leak. On January 27`x'the location was determined and an emergency order was issued to begin repairs. Preliminary estimates determined the cost to repair the main would exceed $5,000, which is in excess of the City's administrative purchasing authority. Under Chapter 46, Section 1, of the City Code, the Public Works Director, in consultation with the Water Management Department, determined that the leaking water main constituted a threat to the health, safety, and welfare of the public and was authorized by the City Manager to retain the services of Barr &Robison to complete the repairs to the main. POTENTIAL OBJECTION: There are no known objections to this request. Page I 1