R2012-30 AUTHORIZING AGREEMENT FEHR-GRAHAM & ASSOCIATES, LLC

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DEVELOPMENT SERVICES MEMORANDUM No. 12-11 Feb 21, 2012 TO: Mayor Michael T. McElroy and City Council Members FROM: Ryan P. McCrady, City Manager Billy Tyus, Assistant City Manager Vasudha Pinnamaraju, AICP Environmental Planner SUBJECT: Agreement with Fehr-Graham & Associates, LLC for the Decatur Area Brownfields Project. RECOMMENDATION: Staff recommends approval of the attached resolution authorizing an agreement with Fehr-Graham & Associates, LLC (FGA) for an amount not to exceed $382,420. BACKGROUND: The City of Decatur has been selected to receive a pair of grants totaling $400,000 to help assess local sites contaminated or thought to be contaminated with hazardous materials or petroleum-based leakage. Council was informed of this grant through a green sheet on August 1St 2011. A Brownfields Selection Committee was formed to help select a firm to lead the assessment process comprised of members from the City, the Macon County Health Department, Economic Development Corporation of Decatur and Macon County, Greater Decatur Chamber of Commerce, University of Illinois, Dove Inc. and Decatur Is Growing Gardeners (DIGG). The group received proposals and qualifications from ten (10) firms who indicated they were qualified to provide the contracted environmental services required in the grant. The Committee scored FGA highest based on its proposal and interviews and desires to retain the company to assist with completing both the petroleum assessment and hazardous substance assessment grant activities. POTENTIAL OBJECTIONS: Staff is not aware of objections. INPUT FROM OTHER SOURCES: The Brownfields Selection Committee assisted the City in choosing the consultant. STAFF REFERENCE: Should the City Council have any questions, they may contact Vasudha Pinnamaraju, AICP Environmental Planner, at 424-2778 or e-mail vpinnamaraiu a,decaturil.gov. BUDGET/TIME IMPLICATIONS: City entered into a Cooperative Agreement with USEPA in August of 2011. City currently has access to $400,000 to conduct assessments on sites contaminated or perceived contaminated with petroleum based or hazardous substances. A maximum of$382,420.00 will be used for contractual work as per this agreement. Assessments will entirely be funded through the grant and no local match is required. This project is expected to be completed by September 30, 2014.