R2012-14 ACCEPTING THE BID - Laserfiche WebLink

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Public Works Memorandum NO. 2012-03 DATE: January 23, 2012 TO: Honorable Mayor McElroy and City Council Members FROM: Ryan P. McCrady, City Manager Richard G. Marley, P.E., Public Works Director Deborah M. Perry, Purchasing Supervisor SUBJECT: Bids for Tree Removal SUMMARY RECOMMENDATION: Staff recommends awarding a tree removal contract in the amount of$13,680 to Hamilton Tree Service to remove fifteen (15) hazardous trees. BACKGROUND: These trees are at various locations throughout the City. The location of the trees is shown on the bid tabulation, attached. The Forestry Section of the Public Works Department removes approximately 300 trees from the City right of ways each year using City staff. The trees are removed because they are dead, dying or are structural unsound such as hollow or splitting. The Forestry Section allocates money in their budget each year to remove trees using an outside contractor. The trees which are listed for contract removal are either too large or in a location that is outside the capability of in-house tree removal operations. Removal of very large trees or those in locations constrained by obstacles such as buildings or utility lines requires special skills and equipment. This work has a much higher level of risk. Contracting this work out lowers the City's liability exposure. Staff does not intend to replace any of these trees. The tree stumps that will result from the removal will be ground out at a later date by City staff. A condition of the bid was that the successful vendor must dispose of all landscape debris from this project in a legal and proper manner or in a landscape waste facility. Under a recent Illinois Department of Labor ruling, this work is considered to be covered by prevailing wage regulations. Page I 1