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Mass Transit Memorandum <br /> No. 120711-1 <br /> December 7,2011 <br /> TO: Honorable Mayor McElroy and City Council Members <br /> FROM: Ryan P. McCrady, City Manager <br /> Paul McChancy, Mass Transit Administrator <br /> SUBJECT: Purchase Order for a Transit Bus Engine Overhaul <br /> SUMMARY Staff recommends that Council adopt a Resolution awarding a <br /> RECOMMENDATION: Purchase Order for a Transit bus engine overhaul to Cummins <br /> Crosspoint, LLC (Normal, IL). <br /> BACKGROUND: Transit's Maintenance Department is not qualified to do overhauls of <br /> bus engines and their major components. That work is assigned to <br /> private firms that specialize in these repairs. From years of exper- <br /> ience staff has found that Cummins Crosspoint, LLC (Normal, IL) <br /> provides the best service in central Illinois for the Cummins engines <br /> that power all of Transit's buses and trolleys. Cummins Crosspoint <br /> distributes and services Cummins engines in a five state area. <br /> Mechanics from their service center in Normal travel to Decatur to <br /> provide on-site maintenance, evaluation and repairs. This eliminates <br /> the cost of removing and shipping the engine to a service center for <br /> repairs. Cummins Crosspoint has done many engine repairs for the <br /> Transit System in the past and Maintenance staff is confident that the <br /> firm is qualified and capable of doing this work. <br /> Cummins Crosspoint recently evaluated the engine failure on bus <br /> #9918 and determined that it requires a partial engine overhaul. The <br /> attached price quote lists all of the parts that might need to be replaced. <br /> The actual list of replacement parts will be determined when the engine <br /> has been taken apart. The price quote lists $8,556.88 for parts, <br /> $3,298.00 for labor, and $198.60 for shop supplies and "environmental <br /> compliance". The total cost for the partial overhaul is $12,053.48. <br /> Staff recommends that a Purchase Order be awarded to Cummins <br /> Crosspoint, LLC. in the not-to-exceed amount of$12,053.48. <br /> POTENTIAL No objections are expected. <br /> OBJECTION: <br /> INPUT FROM Mark Gordon, Maintenance Superintendent <br /> OTHER SOURCES: Decatur Public Transit System <br /> STAFF REFERENCE: Paul McChancy, Mass Transit Administrator <br /> BUDGET/TIME The cost of the work is a normal operating expense that is part of the <br /> IMPLICATIONS: current budget. No additional staff time is required. <br />