R2011-203 ACCEPTING THE BID - HOGAN GRAIN AND EQUIPMENT

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COUNCIL COMMUNICATION FORM PURCHASING & INTERNAL SERVICES MEMORANDUM #11-44 February 24, 2010 TO: Honorable Mayor McElroy and City Council FROM: Ryan P. McCrady, City Manager Ron Neufeld, Financial Management Director Deborah M. Perry, Purchasing Supervisoni SUBJECT: Bids for mowing tractors and double gang mowers SUMMARY RECOMMENDATION: Staff recommends awarding contract to Hogan Grain and Equipment to furnish two (2) 2011 M9540FC-1 Kubota mowing tractors. Staff also recommends awarding contract to Woody's Municipal Supply to furnish two (2) 2012 Diamond DRF IO2COF double gang mowers. BACKGROUND: The mowing tractors and double gang mowers will be used by the Forestry Section. The double gang mowers are attachments for the new mowing tractors. The mowers will replace 2000 Ford New Holland mowing tractors & double gang mowers with 2286 and 2431 hours that are currently in service. The old tractors and mowing attachments will be traded in to Hogan Grain and Equipment on the new mowing tractors. This equipment will be used to mow City property, drainage areas, and vacant lots that are weed violation properties. They will also be used to mow City right of ways, and areas such as east and west Route 36, in addition to the broad medians on those routes. POTENTIAL OBJECTION: None INPUT FROM OTHER SOURCES: Forestry Section requested the replacement and wrote the specifications along with Fleet Maintenance. Both recommend approval of these purchases. STAFF REFERENCE: Richard Marley, Director of Public Works, 424-2747. Randy Callison, City Forester, 875-4820. Richard will be at the meeting to answer questions the council may have about this purchase. BUDGET: $34,000—Equipment Replacement Fund (Hogan Grain and Equipment—mowing tractors). $56,588 —Equipment Replacement Fund (Woody's Municipal Supply—double gang mowers).