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ty ler <br /> The Data Conversion Process <br /> Purpose <br /> One of the most difficult aspects of software transition revolves around data conversion. This <br /> process takes place in one of two ways: <br /> 1. The manual method - In the manual mode the Client enters data from the existing system <br /> into the new Tyler Technology system. <br /> 2. The automated method - In the automated mode a software program is written or coded in <br /> order to facilitate moving information from the existing system to the new Tyler Technology <br /> system. <br /> This document is provided to aid the Client in understanding the automated conversion process <br /> and provide clear direction as to the responsibility and the scope of the process. <br /> Who should read this document? <br /> The obvious answer to this question is the individual at the Client site that is most responsible for <br /> the transition. Specifically it should be: <br /> 1. The individual responsible for extracting and providing data from the old system to the Tyler <br /> Technology system. <br /> 2. Any individuals responsible at a department level. <br /> 3. Any individual that would benefit from understanding the conversion process <br /> The Conversion Process <br /> The process itself has a predefined set of steps that must take place for a successful conversion. <br /> 1. Initial data extraction - The Client must perform the preliminary extraction and transmission <br /> of data. <br /> 2. Data Evaluation - Tyler Technologies will then be responsible for evaluating the information <br /> that has been transmitted. Upon a successful evaluation the Client will be contacted for <br /> further scheduling. <br /> 3. Conversion scheduling - Once a schedule has been decided upon, Tyler Technologies will <br /> proceed in development of the conversion programs. During the development step, the <br /> Client will be responsible for providing knowledge and insight into the information from their <br /> current system <br /> 4. On-Site Conversion - Upon Tyler Technology's arrival at the Client's site for the conversion, <br /> the Client will be responsible for a final extraction of the data. In most situations the Client <br /> will not have to transmit the final extraction to Tyler Technologies. The Tyler Technology <br /> trainer on site will assist the Client in preliminary INCODE application setup that is required <br /> for the conversion as well as execute the conversion programs and assist in the verification <br /> of the converted information's integrity. <br /> Even though the Tyler Technology trainers possess a great deal of knowledge in the area of <br /> conversion, it is ultimately the Client's responsibility to validate any converted data. The sections <br /> that follow clearly outline and describe each of the above steps. <br /> Understanding the Conversion Process 1 of 4 <br />