R2011-167 APPROVING EXPENDITURE - Laserfiche WebLink

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Public Works Memorandum NO. 2011-70 DATE: October 4, 2011 TO: Honorable Mayor McElroy and City Council FROM: Ryan P. McCrady, City Manager Richard G. Marley, P.E., Public Works Director SUBJECT: Purchase of Street Lights for the City's Downtown Streetscape and Open Space Enhancement Program City Project 2011-14 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the purchase of pedestrian street light poles and luminaires to be installed as part of the Water Street Streetscape project. The Resolution authorizes the expenditure of$167,075.95 to purchase 60 pedestrian street light poles and luminaires along with 1 lighted bollard and 5 unlit bollards to match the pedestrian street lights. PRIOR COUNCIL ACTION: Appendix A provides a summary of prior Council actions related to the downtown streetscape. BACKGROUND: Pedestrian Street Light Pricing Agreement In conjunction with the reconstruction of the 300 block of North Water Street in 2008, proposals were sought from street light manufacturers to provide ornamental street light fixtures for downtown streetscape improvements. Three vendors provided proposals. Sternberg Lighting of Roselle, Illinois, provided the most competitive pricing and was the only vender able to meet the City's desired appearance for both poles and luminaires. In order to assure stable pricing for that project and proposed future streetscape work, the City entered into a 10 year pricing agreement with Sternberg. The pricing agreement was tied to the Producer Price Index published by the U.S. Department of Labor and the current market price for aluminum. Downtown Streetscape and Open Space Enhancement The first phase of the Water Street Streetscape project which includes the 300 and 400 blocks of North Water Street along with the 200 block of East North Street is well underway. In June, the City Council authorized the purchase of 40 pedestrian street lights, 31 of which are to be used on the phase currently under construction. It is expected that 67 lights will be needed for the second phase of the Water Street work and to include some spare units for ongoing maintenance. It is proposed that 60 additional pedestrian lights be purchased for the second phase of the Water Street Streetscape project. Page I 1