R2011-146 AUTHORIZING INTERGOVERNMENTAL AGREEMENT

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1 y. e 5.10 The Technical Committee shall be responsible for other duties assigned in the By-Laws. 5.11 Advisory Committee members shall be non-voting members; and ' 5.12 The Advisory Committee shall provide input and information to the Policy and Technical Committees on transportation and related issues. Article 6. Powers & Duties of the Lead Agency & Study Director 6.1 The Study Director shall supervise and coordinate the activities of DUATS and act as the administrative and financial agent for DUATS; 6.2 The Lead Agency shall be responsible for the administrative and adjunct services of DUATS, including record keeping, correspondence, local funding disbursement and management, document maintenance, general information dissemination to the public, and other ' supportive services to and directed by the DUATS Committees; 6.3 The Lead Agency shall schedule meetings, prepare agendas, issue notices, prepare ' minutes and generally ensure that all meetings are conducted in accordance with the Illinois Open Meetings Act; 6.4 The Lead Agency shall provide preliminary assurance, as needed, of matching funds sufficient to capture available State and Federal subsidies available for transportation planning purposes (with actual match to be provided by agencies or entities using said funds); and ' 6.5 After approval by the Policy Committee, the Lead Agency shall enter contracts, as needed, with IDOT to capture and utilize funding available for transportation planning purposes. ' 6.6 Other member agencies may provide assistance to the Lead Agency as needed. Article 7. Meetings, Voting, and Miscellaneous 7.1 Policy Committee actions on issues which determine the use or allocation of Federal ' funds shall require a majority vote of not less than the total number of Policy Committee members minus one (1). Unless otherwise specified in other parts of this Agreement, all other issues shall be decided by a simple majority vote of the quorum present for the meeting; 7.2 Formal minutes shall be kept of all Policy and Technical Committee meetings; 7.3 All meetings shall be open to the public, held in places accessible to the handicapped and conducted in accordance with the Illinois Open Meetings Act; and 7.4 Policy Committee actions approving the Long Range Transportation Plan, Transportation Improvement Program, and the Unified Work Program shall be made in the form of written resolutions through formal motions at the meetings. Policy Committee actions or directions to ' DUATS Intergovernmental Agreement, August 2011