R2011-109 AUTHORIZING AGREEMENT - Laserfiche WebLink

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cpropanies and third party administrators. That process allowed solicitation of quotes from only three or 4 companies for each broker and limited their ability to take advantage of changing market conditions. This process selects a broker that will then have the ability to take advantage of any changing market conditions and secure insurance quotations from any national or international insurance firm, and claims administration services from the most competent and competitive third party administrator. The two proposals were judged on the completeness of the response, the experience servicing municipal governments, breadth of services available, the cost of services, access to insurance markets, and understanding the City's needs. The two proposals were judged competitive in the responses to access to insurance markets, experience with local government and risk consulting services. Mesirow has the distinct advantage because their fee is $49,500 per year for the three year contract and if the City selected the option of two (2) additional one (1) year terms their fee remains unchanged. Gallagher's 1s` year fee is $67,500, the 2nd year fee is $69,200 and the 3rd year fee is $70,930 and no indication of the fees if the City selected the optional terms. Once the recommendations from the broker are received for all of the services and reviewed, staff will make a recommendation to Council to purchase the insurance, claims administration and loss control services for insurance and services beginning October, 1, 2011. POTENTIAL OBJECTIONS: None known. INPUT FROM OTHER SOURCES: None. STAFF REFERENCE: For questions or comments regarding this item, contact Risk Manager Scott Clark at 424-2803 or Finance Director Ron Neufeld at 424-2702. Both will be present at the City Council Meeting of July 5, 2011 to address any Council concerns. BUDGETITIME IMPLICATIONS: Professional services are budgeted in the Self-insurance fund for this purchase.