R2011-106 AUTHORIZING AN AGREEMENT WITH URS CORPORATION

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� t D. BIDDING PHASE. The Consulting Engineer shall,after written authorization to proceed with the Bidding Phase: 1. Assist in Bidding. Not included in this Phase. 2. Advise Regarding Contractors and Subcontractors. Consult with and advise the City's Representative as to the acceptability of subcontractors and other persons and organizations proposed by the City's Contractors, ("Contractors"), for those portions of the work as to which such acceptability is required by the bidding documents. 3. Consult Regarding Substitutes. Consult with and advise the City's Representative as to the acceptability of substitute materials and equipment proposed by the Contractors when substitution prior to the award of contracts is allowed by the bidding documents. 4. Distribute Plans and Contract Documents to Bidders. Not included in this Phase. 5. Respond to Questions from Bidders. Receive and respond to questions from prospective bidders during the bidding period. All responses shall be written and shall be provided to all plan holders as listed on the Plan Holder List. Questions received five (5)business days before the bid opening shall be answered. Questions received between four(4)and two(2)business days before the bid opening may be answered provided that a means exists to communicate the answer in writing to all the bidders. Questions received one(1)business day before or on the day of the bid opening shall not be answered. Answers to questions should be distributed to bidders by email, however if a bidder does not have email service the documents may be transmitted by fax. 6. Tabulate and Evaluate Bids, Recommend Award. ' po,. w - .,. ent. a bid tabulation., latio 1,;..1. ..ha] a ist of h t: f allitems the t'sv+ r b pay �'v"" c e Consulting Engineer-s1W1 assist the City's RepmseaWive in evaleating bids er-pfepesals aPA iff assembling and awaMing eefAfeets. The Consulting Engineer shall check the bidder's references and performance on prior projects. Based on the Consulting Engineer's evaluation of the bids and the qualifications of the bidders,the Consulting Engineer shall provide to the City's Representative a written recommendation for award of the contract to one of the bidders or recommend other action as may be appropriate. The final selection of the Construction Contractor is the sole responsibility of the City Council. 7. Completion Time. Complete the bidding phase and prepare and submit the recommendation to the City's Representative for the award of the Contract(s) within the time period set forth in Exhibit C, Project Timeline. E. CONSTRUCTION SURVEY AND LAYOUT PHASE. Not included in this Phase. F. CONSTRUCTION INSPECTION PHASE. Not included in this Phase.