R2011-87 ACCEPTING PRICE QUOTE AND AUTHORIZING PURCHASE ORDER

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DECATUR POLICE DEPARTMENT MEMORANDUM 11-23 TO: Michael T. McElroy,Mayor Ryan P.McCrady, City Manager FROM: Todd A.Walker, Chief of Police James R. Chervinko, Deputy Chief of Police SUBJECT: In-Car Video Camera and Equipment Purchase SUMMARY RECOMMENDATION: The Police Department's recommendation is that Council approve the purchase of three (3) Panasonic digital in-car video camera systems, software and extended warranty from CDS Office Technologies for the amount of$16,020.00. The Toughbook Arbitrator system from Panasonic is the in-car video camera system currently in use by the Decatur Police Department. The Police Department proposes using $16,020.00 from the Department's DUI Fund FY 2011-2012 for the purchase of this equipment. BACKGROUND: The Police Department has previously purchased thirty-one (31) in car video camera systems using the Department's DUI and Drug Funds. The Patrol Division currently has access to 34 marked police vehicles. These additional three (3)video camera systems will be placed in street supervisor vehicles 857, 858, and 859• After this purchase; all 34 marked police vehicles will be properly equipped with in car video camera system. Several members of the Professional Standards Unit and Fleet Maintenance personnel are certified in the installation and minor repair of this equipment; there are no installation fees. The Arbitrator system works hand-in-hand with the Panasonic Toughbook computers currently being used in the marked patrol fleet. This system allows for automatic uploads of video which is far less time consuming for the patrol officers, patrol command officers, and the officers assigned to the Professional Standards Division. This automatic uploading of video keeps the officers on the street instead of at the LEC manually uploading video. The hardware and software for the storage and retrieval capabilities are large enough to add additional cameras without additional upgrades.