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FINANCIAL MANAGEMENT DEPARTMENT <br /> #2011- 02 <br /> DATE: February 16, 2011 <br /> TO: Honorable Mayor Michael T McElroy and City Council <br /> FROM: Ryan P. McCrady, City Manager <br /> Ron E. Neufeld, Finance Director <br /> Randy Aldrich, Manager, MIS Division <br /> SUBJECT: Purchase of GoDocs Module for Munis Software <br /> SUMMARY RECOMMENDATION: <br /> Staff recommends that City Council approve the attached resolution, authorizing the City <br /> Manager to execute a purchase agreement with Tyler Technologies, Inc. for GoDocs <br /> Module for Munis Software. <br /> BACKGROUND: <br /> The City has been using the Munis Financial Software since 2003 and this will be an <br /> enhancement that reduces costs and positions the City for better customer service. This <br /> module will give us the capability of e-mailing and faxing all of our invoices and <br /> purchase orders directly from the application. We will eventually be able to use this <br /> software to e-mail utility bills. We will also have the capability to generate PDF <br /> documents to store electronically all financial reports that need to be archived. These two <br /> functions will reduce mailing and printing costs. <br /> POTENTIAL OBJECTION: There are no known objections. <br /> INPUT FROM OTHER SOURCES: None <br /> STAFF REFERENCES: Ron Neufeld, Finance Director- 424-2702 <br /> Randy Aldrich, Manager, MIS Division <br /> The Finance Director, Ron Neufeld will be in attendance at the City Council meeting to <br /> answer any questions of the City Council on this item. <br /> BUDGET/TIME IMPLICATIONS: <br /> The $8,000 will be paid from the Contingency line item in the General Fund. <br />