R2011-11 AWARDING PURCHASE ORDER TO SEON DESIGN, INC.

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Mass Transit Memorandum No. 012111-1 January 21, 2011 TO: Honorable Mayor McElroy and City Council Members FROM: Ryan P. McCrady, City Manager Paul McChancy, Mass Transit Administrator SUBJECT: Purchase Order for Transit Van Camera Systems SUMMARY Staff recommends that Council adopt a Resolution awarding a RECOMMENDATION: purchase order to Seon Design, Inc. for the purchase and installation of two (2) camera systems, with one (1) spare removable hard disc unit, in the Transit System's ADA vans. BACKGROUND: The Transit System now owns six (6) ADA vans that are used to transport people with disabilities who are unable to use the bus system. An additional van is on order and will be delivered soon. In December Seon Design completed the installation of camera systems in four(4) of the vans. Staff now wishes to install security cameras in two (2) more vans. Staff has found that the cameras on the buses and vans are very valuable for investigating accidents, incidents, slips and falls, etc. In October City Council accepted the bid of Seon Design and awarded a Purchase Order for four(4) camera systems and two (2) spare removable hard disc units at a total price of$12,146. Seon Design's bid included"the option to purchase within five (5) years up to six (6) additional digital video camera systems, up to three (3) additional spare removable hard disc units..." at the original price. Staff proposes to exercise this option and to purchase two (2) camera systems with one(1) spare removable hard disc unit at a total price of $6,073.00. POTENTIAL No objections are expected. OBJECTION: INPUT FROM Richard Foiles, General Manager OTHER SOURCES: Decatur Public Transit System STAFF REFERENCE: Paul McChancy, Mass Transit Administrator BUDGET/TIME An existing Federal grant has an unobligated balance of$4,691 which IMPLICATIONS: will pay for 77.2% of this purchase. City funds will be used to fund the remainder of the project cost: $1,382 (22.8%).