R2015-109 AUTHORIZING ADMINISTRATIVE CONSENT ORDER

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9/17/2015 Item Co�ersheet PROJECT DESCRIPTION: The Administrative Consent Order's major requirements include: 1. Development of a Capacity Management, Operations, and Maintenance (CMOM)program. The CMOM program is intended to provide a comprehensive review of the City's sewer collection system asset, including system management, maintenance, and capital improvement funding. 2. Preparation of a Sewer System Alternatives Analysis(SSAA)for areas in the City identified as experiencing sewer back- ups during storm events. The analysis will focus on efforts to keep storm water from entering into separate sanitary sewer system and better manage stormwater entering the combined sewer system. AECOM's scope of services addressed the immediate requirements of the Compliance Order and will include: 1. Reviewing all City documents pertaining to the sanitary sewer system. 2. Preparing a sanitary sewer overflow and private property basement backup protocol that meets the requirements of the USEPA. 3. Preparation of a Sewer Collection System Alternatives Analysis that will review the operations of the sewer system and recommend improvements that will remove storm water inflow and infiltration as required by the Consent Order. This analysis will define and prioritize the future work required by the City to meet the requirements of the Order. 4. Complete a Capacity, Management, Operation, and Maintenance(CMOM)report on the City's sanitary sewer system. A CMOM assesses the overall health of the system including personnel, equipment, procedures, and funding. BIDDING: No bidding was done for this resolution. RECOMMENDED AWARD:AECOM's assistance has benefited the City in its negotiations with USEPA. It is recommended that a professional services agreement be executed with AECOM to begin the system review required in the ACO. The ACO includes an aggessive schedule of deadlines, which will require AECOM to commence wark immediately and maintain a quick pace. CONSULTANT SELECTION PROCESS: Engineering Services Agreement with AECOM In 2012, following issuance of the initial Administrative Compliance Order, the City sought proposals from engineering firms with strong background in municipal sewer systems to assist the City's efforts to negotiate with the USEPA. Ten responses were received. Of these, 4 firms weer interviewed by a committee that included representatives from the City, the Sanitary District of Decatur(SDD) and a local engineering firm. AECOM Technical Services was selected as the firm that would be best able to assist with the negotiations, and perform the necessary engineering services to comply with the ACO. AECOM is a respected worldwide firm with a local office in Decatur. POTENTIAL OBJECTIONS: None INPUT FROM OTHER SOURCES:United States Environmental Protection Agency, AECOM and the Legal Department. SCHEDULE: The Consent Order will become fmal and effective seven calendar days after the date of USEPA's signature of the Order. Initial submittals are due to the USEPA within 180 days of the effective date of the order. BUDGET/TIME IMPLICATIONS: Budget Impact: Funding to complete the requirements of the Consent Order will be from the Sanitary Sewer Fund which is supported by the sewer user charge. Compliance efforts will be multi-year and budgeting for the yearly efforts will be shown in the Capital Improvements Plan. Sanitary sewer user fee rate increases in future years are e�cpected to be necessary to fund the required capital improvement projects and increases in routine maintenance includmg labar and equipment. The initial engineering project with AECOM is for a fee not to exceed$456,620 and is allocated in the Sanitary Sewer Fund. Staffing Impact: Staff time is allocated to manage the Consent Order requirements. Currently, the Civil Engineer position assigned to focus on the sanitary sewer system is vacant. The City is recruiting candidates to fill the position. https://decatur.nowsag enda.corr✓ag endaWeb/CrnerSheet.asp�C?ItemID=223 2/3