R2010-168 REJECTING PROPOSALS - Laserfiche WebLink

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DEVELOPMENT SERVICES MEMORANDUM No. 10-80 September 15,2010 TO: Honorable Mayor Michael T.McElroy and City Council FROM: Ryan P. McCrady, City Manager Greg C. Crowe,Assistant City Manager Vasudha Pinnamaraju,AICP, Environmental Planner SUBJECT: Rejection of all the proposals submitted in response to the three(3)RFP's published for proposed curbside Single Stream Recycling Program SUMMARY RECOMMENDATION: Staff recommends rejection of all the proposals that were submitted in response to the three (3) Request For Proposals (RFP's) for the proposed Single Stream Recycling Program BACKGROUND: The City Council approved a five (5) year contract in 2004 and two six (6) month extensions in 2009 and early 2010 with Suburban Disposal to provide residential curbside recycling pickup. The current contract is set to expire September 30, 2010. During the past year, City staff researched several successful recycling programs throughout the country and identified that curbside single stream recycling program along with a wheel cart will increase the recycling participation rates. Based on this, staff issued three different RFP's for collection at the curb, processing of recyclables, and carts. As presented to the Council during the study session on September 7`n, staff received proposals from nine (9) proposers in response to the published RFP's. Staff recommended Veolia's collective proposal at $4.61/Mo/HH as the lowest bidder for consideration by the Council. During this session, most citizens thought that the proposed single stream recycling is a good idea. However, following concerns were expressed • $4.61/Mo/HI� was, in the eyes of some members of the public, to large an increase in cost compared to the current rate at$1.65/Mo/HI� • Proposed plan was going to distribute 65 gallon blue carts to every household. Citizens were concerned that at the current participation rate of 15%, a majority of these carts will be underutilized. They were also concerned that most households may not have space in the garages to store these carts. Based on these comments, staff would like to consider other options that would address these concerns. This may not be possible within the purview of the RFP's as published. Hence staff requests that Council reject all the proposals submitted in response to the three RFP's published far the proposed single stream recycling program. POTENTIAL OBJECTION: None. INPUT FROM OTHER SOURCES: None STAFF REFERENCE: If Council members have questions they may contact Vasudha Pinnamaraju at 424-2778 or vpinnamaraju@decaturil.gov. BUDGET/TIME IlVIPLICATIONS: None.